Receptionist - Pasadena, TX

Vegaamericas; Houston (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

VEGA Americas, Inc. in Houston is seeking an organized front desk/administrative assistant to handle calls, messages, visitor check-in, and mail processing. You will support Sales and operations with clerical tasks and maintain CRM documents.

The ideal candidate has a high school diploma or GED, 1–3 months related experience or training, and proficiency with Microsoft Office. Strong communication and reliability are essential; VEGA Americas is an equal opportunity employer.

Qualifications

• High school diploma or GED.
• 1–3 months related experience and/or training.
• Proficient with Microsoft Office.

Responsibilities

• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department.
• Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information.
• Scan Bill of Materials from daily shipments and add documents under supplements tab in Company's CRM.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.

Skills

MS Office

Customer service

Telephone etiquette

Education

High school diploma

Tools

CRM software

Microsoft Office

Job description

What you'll do

• Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers questions about organization and provides callers with address, directions, and other information.
• Scans Bill of Materials from daily shipments and add documents under supplements tab in Company's CRM.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access via daily sign-in and issuing of visitor badges (provide safety gear when applicable).
• Set up welcome board for visitors.
• Sorts incoming mail and prepares outgoing mail each day.
• Responsible for shipping out VEGA Inventory items as instructed by Sales Members.
• Monitors supplies for postage meter machine and invoice printer paper, re-order supplies accordingly.
• Creates and prints documents when necessary.
• Supports Sales as needed. Performs other clerical duties as needed.

What you'll need

• High school diploma or general education degree (GED).
• And one to three months related experience and/or training.
• Or equivalent combination of education and experience.
• Proficient with Microsoft Office Products.

VEGA Americas, Inc. is an Equal Opportunity employer. It is our policy that we will not discriminate against any person based on race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, or veteran status.

We are proud to be an Equal Opportunity Employer. EOE AA Minority/Female/Vet/Disability