Receptionist - Part Time (Dodgeville)

Jeffersonchamberwi; Wisconsin; On-site; USD 21,000 - 30,000; Part time

Job summary

Jefferson Chamber Wisconsin is seeking a friendly, organized receptionist to be the first contact for our Dodgeville office. The role starts with three days per week and may grow with responsibilities and hours as the firm expands.

You will greet clients, schedule meetings, manage calendars, handle calls with professionalism, and perform light administrative duties. We value dependable, detail-oriented team players who can maintain confidentiality and a positive attitude.

Qualifications

• Excellent verbal communication and professional phone presence.
• Friendly, dependable, organized, detail-oriented, and patient.
• Ability to multitask and manage priorities in a busy office.
• Willing to learn scheduling software and maintain confidentiality.

Responsibilities

• Answer incoming telephone calls professionally and courteously, directing calls to the appropriate attorney or staff member.
• Schedule consultations, appointments, and client meetings.
• Maintain and coordinate attorney calendars, including appointments, meetings, and scheduling changes.
• Greet clients, visitors, and members of the public in a welcoming and professional manner.
• Help maintain an organized, professional, and welcoming reception area.
• Perform general administrative duties, including data entry, document organization, and filing.
• Assist with client intake and gathering preliminary information from prospective clients (handle confidential information with discretion and professionalism).

Skills

Verbal communication

Telephone etiquette

Organizational skills

Multitasking

Confidentiality

Customer service

Proactive

Education

High school diploma or GED

Tools

Office Suite

Job description

Schedule: Three days per week to start, with potential for growth

Position Type: Part-Time

We are looking for a friendly, organized, and professional receptionist to serve as the first point of contact for our firm and help keep our Dodgeville office running smoothly.

About the Position:

This position begins at three days per week, with the possibility of additional hours, expanded responsibilities, and advancement as our firm continues to grow.

The ideal candidate is personable, dependable, detail-oriented, and comfortable communicating with a wide variety of people. You should enjoy helping others, managing competing priorities, and creating a positive first impression.

The receptionist is more than the person answering the phone - you are the voice and face of our firm.

Key Responsibilities:

• Answer incoming telephone calls professionally and courteously, directing calls to the appropriate attorney or staff member.
• Schedule consultations, appointments, and client meetings.
• Maintain and coordinate attorney calendars, including appointments, meetings, and scheduling changes.
• Greet clients, visitors, and members of the public in a welcoming and professional manner.
• Help maintain an organized, professional, and welcoming reception area.
• Perform general administrative duties, including data entry, document organization, and filing.
• Assist with client intake and gathering preliminary information from prospective clients (handle confidential information with discretion and professionalism).

Qualifications & Requirements:

• Excellent verbal communication skills and a professional telephone presence.
• Friendly, approachable demeanor and strong interpersonal skills.
• Strong organizational skills and attention to detail.
• Dependability, punctuality, and effective time management.
• Ability to multitask, prioritize responsibilities, and remain composed in a busy office environment.
• Strong written communication skills and professional email etiquette.
• Basic computer proficiency and willingness to learn office software and scheduling systems.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Professional conduct, sense of humor, and a positive attitude.
• Ability to work independently while contributing positively to a team.
• High school diploma or equivalent required.
• Previous receptionist, administrative, customer service, or office experience preferred.

Law office experience is a plus, but not required. We are willing to train the right person who brings the right attitude, professionalism, and willingness to learn.

Who Will Thrive Here?

We are looking for someone who genuinely enjoys working with people, communicates confidently, and understands the importance of making others feel heard and respected. Our clients may be navigating difficult or stressful situations, so patience, empathy, discretion, and professionalism are essential.

If you are organized, personable, adaptable, and excited about growing with a modern, client-focused law firm, we would love to hear from you!