Receptionist & Office Operations Lead

Ferrovial; The Woodlands (TX); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Ferrovial seeks an Administrative Assistant in The Woodlands, TX to support the Administrative and Financial department. You will manage reception duties, calendars, travel, invoices, and office logistics.

Two years of experience and strong MS Office skills are required, along with familiarity with accounting software. The role emphasizes organization and professional communication in a corporate setting.

Qualifications

• Minimum of two (2) years of experience in similar administrative positions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective organization skills.
• Exposure to accounting software(s).

Responsibilities

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.
• Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.
• Communicate various information including announcements and memorandums and help schedule/coordinate events.
• Coordinate with the general services suppliers like the fleet, telephone, and energy companies.
• Track, order, and maintain inventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.
• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.
• Organize the booking for hotel, flight, car, and all the necessary logistics for current and new employees or visitors.
• Organize various files, folders, and other information both physically and electronically.
• Review, reconcile and enter the invoices and inventory in applicable accounting systems.
• Collect/receive invoices, tickets, receipts, and other documentation.
• Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.
• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.

Skills

Organizational skills

Office software proficiency

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Accounting software

Job description

Ferrovial seeks an Administrative Assistant in The Woodlands, TX to support the Administrative and Financial department. You will manage reception duties, calendars, travel, invoices, and office logistics.

Two years of experience and strong MS Office skills are required, along with familiarity with accounting software. The role emphasizes organization and professional communication in a corporate setting.