Professional Receptionist & Office Coordinator

VSE Aviation; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Job summary

VSE Aviation in Miramar, FL is seeking a Corporate Receptionist/Office Administrator to greet visitors, answer calls, and direct inquiries. The role requires discretion, planning, and organization, serving as the first point of contact between customers and staff.

The position entails handling mail, coordinating facility operations, and providing clerical support to management, with a focus on maintaining a professional reception area and coordinating events.

Qualifications

• High School diploma or GED required; strong organization and attention to detail.
• Proficiency with Microsoft Office and related software.
• Bilingual English/Spanish preferred for communication.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Presents a professional and welcoming image of the company.
• Welcomes all site visitors by greeting them in person or on the telephone.
• Operates 2-line phone system and routes calls appropriately.
• Sorts incoming mail and delivers to departments; processes outgoing mail.
• Maintains inventory of office supplies and orders as needed.
• Manages communications related to facility operations.
• Operates office machines and IT equipment as needed.
• Maintains security by following procedures and issuing visitor badges.
• Provides clerical and administrative support to management.
• Oversees reception area to remain neat and orderly.
• Coordinates Corporate events and functions.
• Performs other duties as assigned.

Skills

Excellent communication

Excellent organizational

Time management

Microsoft Office Suite

Bilingual (English/Spanish)

Education

High School diploma or GED

Associates degree

Tools

Microsoft Office Suite

Job description

VSE Aviation in Miramar, FL is seeking a Corporate Receptionist/Office Administrator to greet visitors, answer calls, and direct inquiries. The role requires discretion, planning, and organization, serving as the first point of contact between customers and staff.

The position entails handling mail, coordinating facility operations, and providing clerical support to management, with a focus on maintaining a professional reception area and coordinating events.