Receptionist / Office Coordinator

Jobot; Beverly Hills (CA); On-site; USD 33,000 - 34,000; Full time

Job summary

Jobot in Beverly Hills, CA is seeking an experienced Receptionist / Office Coordinator to keep our close-knit office running smoothly on an onsite basis. You will warmly welcome guests, manage the front desk, assist with administrative tasks, and support the Executive Team to ensure daily operations run efficiently.

The ideal candidate is friendly, dependable, and highly organized, with a proactive approach to coordinating office needs and maintaining a welcoming environment.

Qualifications

• Friendly, dependable and organized person is essential.
• Onsite role requiring hands-on support for the Executive Team.

Responsibilities

• Welcome guests and provide a warm, professional experience.
• Prepare and serve beverages for guests and staff.
• Keep kitchen, conference rooms, and common areas clean and stocked.
• Order and maintain snacks, beverages, and office supplies.
• Handle incoming mail, packages, and deliveries.
• Coordinate lunches and meal pickups for the Executive Team.
• Set up and maintain conference rooms for meetings.
• Assist with general administrative tasks like scanning and filing.
• Provide day-to-day support to the Executive Team and vendors as needed.

Skills

Receptionist duties

Office coordination

Guest welcome

Job description

Job details

Established private Investment Firm - great long term stability!

This Jobot Job is hosted by: Henry Chung

Salary: $24 - $25 per hour

A bit about us

We are a growing private Investment firm with an already established history of success! We are continuing to expand our teams and am currently searching for an Experienced Receptionist who can also help with office coordination duties.

Why join us

Competitive benefits - for more information, benefits information can be provided to individuals who would like to move forward and be considered for the process!

Great stability provided for the right person!

Great team to work with and good leadership that you'd support!

Intimate small office setting - great for those who love having a close-knit team in house!

Job Details

Please note that this would be an onsite role - great team to work with in the office.

We’re looking for a friendly, dependable, and organized Receptionist / Office Coordinator to help keep our close-knit office running smoothly. This is a hands‑on position for someone who enjoys being helpful, creating a welcoming environment, and taking care of the little details that make an office function well.

What You’ll Do

• Welcome guests and provide a warm, professional experience
• Prepare and serve coffee, tea, water, and other refreshments
• Keep the kitchen, conference rooms, and common areas clean, organized, and well stocked
• Order and maintain inventory of snacks, beverages, office supplies, and other necessities
• Handle incoming mail, packages, and deliveries
• Coordinate occasional lunches and meal pickups for members of our Executive Team
• Set up and maintain conference rooms for meetings
• Assist with basic administrative tasks such as scanning, printing, copying, filing, and organizing documents
• Provide day-to-day support to the Executive Team
• Coordinate with building staff and vendors as needed
• Help with occasional office errands and special projects
• Maintain a professional, organized, and welcoming office environment
• Handle confidential information with discretion

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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