Executive Administrative Assistant

Jobot; Warren (OH); On-site; USD 30,000 - 34,000; Full time

Job summary

Jobot in Ohio is seeking an Executive Administrative Assistant for a fully onsite role with a 36-hour work week, Tuesday through Friday. The position offers hands-on exposure to leadership, operations, HR coordination, and accounts payable in a collaborative, growth‑oriented environment.

You'll manage calendars, prepare agendas, coordinate travel, and handle day-to-day logistics while supporting cross-functional teams and maintaining organized records.

Qualifications

• Experience as an Executive Assistant or Administrative Assistant.
• Highly organized with strong attention to detail.
• Ability to manage multiple priorities and stay proactive.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for leadership.
• Prepare agendas, take notes, and track follow-ups/action items.
• Coordinate travel, expenses, and day-to-day logistics.
• Serve as a key point of contact for internal and external communication.
• Keep operations moving and anticipate needs.

Skills

Executive support

Calendar management

Communication

Organization

MS Office

Google Workspace

Education

Experience as EA/Administrative Assistant

Tools

Microsoft Office

Google Workspace

Job description

Executive Administrative Assistant / 4 Day work week / Amazing company & culture!!

Salary: $22 - $25 per hour

We are a mission-driven organization focused on strengthening communities through strategic partnerships, program support, and operational excellence.

Our team works closely with local stakeholders, organizations, and leaders to drive meaningful, long-term impact. We are committed to fostering an environment where individuals feel valued, supported, and empowered to contribute.

Our culture emphasizes collaboration, accountability, and continuous improvement, and we take pride in the work we do to support both our internal team and the communities we serve.

This is a fully onsite position, working 36 hours/week, Tuesday-Friday!

Why join us?

• Be part of an organization where your day-to-day contributions support a larger mission and purpose

Growth Opportunity

• Start in an Executive/Administrative Assistant capacity and gain exposure to HR and accounting functions (AP) - with training provided

Direct Access to Leadership

• Work closely with executives and play a key role in keeping operations running efficiently

Hands-On Experience Across Functions

• Get involved in operations, HR coordination, and financial processes - expanding your skill set beyond admin work

Collaborative Team Environment

• Join a supportive, team-oriented culture that values communication, reliability, and initiative

Stability + Long-Term Opportunity

• A structured, professional environment with clear expectations and the ability to grow within the organization

Job Details

Why This Role Stands Out

This is not a traditional admin role.

We're looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity - someone highly organized, proactive, and detail-oriented.

If you've supported executives, managed calendars, coordinated projects, or kept a fast-moving team organized, this is an opportunity to expand your skillset and build a long-term career path.

What You'll Do

• Manage calendars, scheduling, and meeting coordination for leadership
• Prepare agendas, take notes, and track follow-ups/action items
• Coordinate travel, expenses, and day-to-day logistics
• Serve as a key point of contact for internal and external communication
• Keep things moving - anticipate needs, solve problems, and stay one step ahead

Office & Operations Support

• Help maintain organized systems, files, and documentation
• Assist with vendor coordination, invoices, and general office operations
• Support process improvements to increase efficiency across the team
• Assist with onboarding, employee coordination, and HR processes
• Support accounts payable (AP): invoices, tracking, vendor follow-ups
• Learn internal systems, compliance processes, and reporting

What We're Looking For

• Experience as an Executive Assistant, Administrative Assistant, or similar
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and stay calm under pressure
• Proactive mindset - you don't wait to be told what to do
• Strong communication skills (written and verbal)
• Comfortable with Microsoft Office, Google Workspace, and learning new systems

What Makes You a Strong Fit

• You enjoy being the person who keeps everything running smoothly
• You're naturally dependable and take pride in your work
• You like being in a fast-paced environment where no two days look the same

What You'll Gain

• Direct exposure to leadership and business operations
• A clear path to grow beyond a traditional admin role
• A collaborative, supportive environment where your impact is visible

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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