Receptionist/Office Assistant

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Ultimate Staffing Services seeks an Office Assistant for a contract role in Irvine/Costa Mesa, CA. The position supports daily office operations, coordinates with teams, and manages schedules for senior leadership. Strong communication and MS Office skills are required.

Responsibilities include reporting, documentation, and handling inquiries from internal and external stakeholders. Availability Mon-Thu 10am-1pm with potential additional days and hours.

Qualifications

• Recent experience in an office environment preferred.
• Strong organizational skills with ability to multitask.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Able to work independently and as part of a team.

Responsibilities

• Assisting in daily operations and ensuring smooth workflow within the department.
• Coordinating with different teams to facilitate communication and operational efficiency.
• Managing schedules, appointments, and meetings for the management team.
• Preparing reports, documentation, and presentations as required by management.
• Handling inquiries and providing information to internal and external stakeholders.

Skills

Microsoft Office

Communication

Organizational skills

Teamwork

Multitasking

Tools

Microsoft Word

Excel

PowerPoint

Job description

Receptionist/Office Assistant (JN -092026-430989) Costa Mesa, California

Ultimate Staffing Services is actively seeking an Office Assistant to join their client's team in Irvine, California. This is a contract role. Must have recent office experience, in an office environment.

Salary: USD23 - USD23 per hour

Responsibilities

• Assisting in daily operations and ensuring smooth workflow within the department.
• Coordinating with different teams to facilitate communication and operational efficiency.
• Managing schedules, appointments, and meetings for the management team.
• Preparing reports, documentation, and presentations as required by the management.
• Handling inquiries and providing necessary information to both internal and external stakeholders.

Qualifications

• Previous experience in an administrative or operational support role is preferred.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team.

Required Work Hours

The position requires availability on Monday, Tuesday, Wednesday, and Thursday from 10am to 1pm.

Must be flexible to work additional days and occasional full-time hours.

$23.00 per hour.