Receptionist

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 28,000 - 29,000; Full time

Job summary

Ultimate Staffing Services in Irvine, CA is seeking an Administrative Assistant/Front Desk Assistant for a Financial Services company. This is an in-office, temp-hire opportunity with an hourly pay rate of USD 20–21. The role requires handling phones, mail, data entry, filing and basic admin tasks.

Responsibilities include greeting visitors, answering calls, scheduling, data entry, and supporting reports. Strong communication, organization and time-management skills are essential for success in

Qualifications

• High school diploma required.
• Two or more years of front desk/administrative experience a plus.
• Excellent communication and interpersonal skills with clients and staff.
• Strong writing, proofreading and formatting skills.
• Highly organized and detail oriented.
• Effective with managing time, prioritizing tasks and meeting deadlines.
• Self-motivated; requiring minimal supervision.
• Knowledge of office equipment (e.g. fax machines, copy machines and scanners).
• Ability to accommodate multiple requests.

Responsibilities

• Front Desk responsibilities to include answering phones, handling incoming and outgoing mail, filing and data entry.
• Ordering and stocking of office supplies and equipment.
• Maintenance of lunch/break room facility including supplies and equipment. Preparation and set-up of board room for meetings.
• Handling communications via phone, voicemail, e-mail systems, calendars.
• Preparation of reports (proof read for consistency and accuracy, print and assemble, revise documents as needed).
• Communicating with building management and providing parking validations.
• Executing special projects as assigned by supervisor.

Skills

Front Desk experience

Data entry

Communication skills

Time management

Attention to detail

Organized

Self-motivated

Education

High school diploma

Tools

Microsoft Office

Job description

Administrative Assistant/Front Desk Assistant needed for Financial Services company in Irvine. This is an IN OFFICE, temp-hire opportunity.

Salary: USD20 - USD21 per hour

This Temp-Hire role pays $20.00-$21.00 an hour

Primary Responsibilities

• Front Desk responsibilities to include answering phones, handling incoming and outgoing mail, filing and data entry


• Ordering and stocking of office supplies and equipment


• Maintenance of lunch/break room facility including supplies and equipment. Preparation and set-up of board room for meetings


• Handling communications via phone, voicemail, e-mail systems, calendars


• Preparation of reports (proof read for consistency and accuracy, print and assemble, revise documents as needed)


• Communicating with building management and providing parking validations


• Executing special projects as assigned by supervisor

Qualifications

• High school diploma required;


• Two or more years of front desk/administrative experience a plus


• Excellent communication and interpersonal skills with clients and staff


• Strong writing, proofreading and formatting skills


• Highly organized and detail oriented


• Effective with managing time, prioritizing tasks and meeting deadlines


• Self-motivated; requiring minimal supervision


• Knowledge of office equipment (e.g. fax machines, copy machines and scanners)


• Ability to accommodate multiple requests