Receptionist/Legal Assistant

Magenta Legal; Western Australia; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible schedule

Central city location

Job summary

Magenta Legal in Western Australia is seeking a part-time reception and legal assistant for 9:00am-3:00pm, four days a week with some flexibility. You’ll work closely with the Lawyers, keeping front of house and the firm’s day-to-day admin running smoothly.

Greet clients, manage calls and emails, and handle diary management, filing, data entry and general administrative duties. A calm, discreet manner, strong organisation and MS Office skills are essential.

Qualifications

• Calm, discreet and approachable when dealing with clients who may be distressed.
• Highly organised with strong attention to detail and ability to juggle priorities.
• Clear, professional written and verbal communication.
• Experience in a law firm or professional services reception/admin role preferred, but right attitude matters more.

Responsibilities

• Greet clients and manage phone calls, emails and the reception area with warmth and professionalism.
• Manage the firm diary - appointments, conferences and court dates.
• Open, maintain and archive client files, and general data entry.
• Liaise with clients, courts, police, prosecutors and barristers' chambers.
• Prepare and format correspondence, court forms and documents.
• Support billing and file administration.
• General administrative support to the Principal and legal team.

Skills

Client communication

Organisation

Attention to detail

Discretion

MS Office

Outlook

Tools

LEAP

Actionstep

Job description

This is a part-time reception and legal assistant position, approximately 9:00am-3:00pm, four days a week with some flexibility. Working closely with the Lawyers, you'll keep the front of house and the firm's day-to-day admin running smoothly.

Key responsibilities

• Greeting clients and managing phone calls, emails and the reception area with warmth and professionalism
• Managing the firm diary - appointments, conferences and court dates
• Opening, maintaining and archiving client files, and general data entry
• Liaising with clients, courts, police, prosecutors and barristers' chambers
• Preparing and formatting correspondence, court forms and documents
• Supporting billing and file administration
• General administrative support to the Principal and legal team

About you

• A calm, discreet and approachable manner - you're comfortable dealing with clients who may be distressed or vulnerable
• Highly organised, with strong attention to detail and the ability to juggle competing priorities
• Clear, professional written and verbal communication
• Confident with Microsoft Office and Outlook, experience with LEAP or Actionstep is an advantage
• Previous experience in a law firm or professional services reception/admin role is preferred, but the right attitude matters more
• Absolute discretion in handling confidential and sensitive information
• Reliable, punctual and able to work autonomously within a small team
• A current National Police Clearance or willingness to obtain one

What we offer

A supportive, down-to-earth team, genuinely interesting work and school-friendly hours in a central city location.

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