Receptionist - Greenwich

Confidential Company; Greenwich (CT); On-site; USD 70,000 - 80,000; Full time

Job summary

Confidential Company in Greenwich, CT is seeking a Receptionist / Executive Assistant to be the warm, professional first point of contact for visitors and callers in a small, quiet family-run office. You will greet clients, answer calls, manage calendars, coordinate meetings, and provide general administrative support to keep operations running smoothly day-to-day; this is an onsite, 5-day-per-week role.

Proficiency with QuickBooks and strong organizational skills are valued, with attention to

Qualifications

• Experience in a small, quiet family-run office is preferred.
• Professional, friendly, and reliable.
• Strong organizational skills and attention to detail.
• Able to juggle simple operational tasks while maintaining a polished front-office presence.

Responsibilities

• Greet clients, visitors, and vendors warmly and professionally.
• Answer and route incoming calls; take accurate messages.
• Respond to general inquiries and direct questions.
• Manage scheduling and calendar coordination for multiple team members.
• Maintain a clean, organized reception area and monitor office supplies.
• Coordinate light office maintenance and vendor communications.
• Utilize QuickBooks to track project costs.
• Provide general administrative and executive support as needed.

Skills

Customer service

Organization

Communication

Calendar management

Tools

QuickBooks

Job description

A small, family-run real estate firm is seeking a Receptionist / Executive Assistant to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly.

Schedule: 5 days onsite/ Greenwich, Connecticut

• Monday–Friday, 9:00am–5:00pm

Compensation:

• $75k base

Key Responsibilities

• Greet clients, visitors, and vendors warmly and professionally, creating a positive first impression
• Answer incoming phone calls, route calls to the appropriate team members, and take accurate messages
• Respond to general inquiries about the firm and direct questions to the appropriate individuals
• Manage scheduling and calendar coordination, including arranging meetings, appointments, and conference calls
• Coordinate calendars and assist with scheduling across multiple team members as needed
• Maintain a clean, organized, and professional reception area
• Monitor office supply inventory and place orders as needed
• Coordinate light office maintenance and service requests, including communicating with vendors and service technicians
• Ensure common areas are clean, tidy, and well stocked, including the coffee station, printer area, and conference/meeting rooms
• Assist with tracking project-related costs and expenses
• Utilize QuickBooks to assist with tracking and organizing costs associated with projects
• Provide general administrative and executive support as needed
• Help ensure the office operates smoothly and professionally on a day-to-day basis

About You

• Comfortable working in a small, quiet, family-run office environment
• Professional, friendly, and reliable
• Organized with strong attention to detail
• Able to juggle simple operational tasks while maintaining a polished front-office presence