Receptionist & Facilities Administrator (Multi-Line Phone)

AFC Automotive Finance Corporation; Carmel (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401K RRSP

Paid vacation

Paid parental leave

Disability & life insurance

Employee assistance program

Volunteer day

Tuition reimbursement

Career advancement

Job summary

OPENLANE is seeking a Receptionist to manage a multi-line phone system, greet visitors, and coordinate building administrative tasks. The role includes handling visitor registration, routing calls, and supporting invoice reconciliation and security procedures.

The ideal candidate has 3+ years of receptionist or administrative experience in a corporate setting, with solid communication skills and basic office software proficiency.

Qualifications

• 3+ years of receptionist or admin support experience.
• High School Diploma or GED required.
• Experience operating a multi-line phone system and access control software.
• Strong verbal and written communication with a customer focus.
• Basic proficiency in office software and data entry.

Responsibilities

• Answer and route all incoming calls using a multi-line system.
• Greet customers and visitors, manage registration and badges.
• Provide general information and refer complex issues to appropriate leaders.
• Maintain Training Room calendars and coordinate copier service.
• Log maintenance requests and ensure cleanliness and safety in work areas.
• Reconcile shipping invoices and assist with mailroom tasks.

Skills

Multi-line phone systems

Visitor greeting

Calendar coordination

Invoice reconciliation

Security procedures

Customer service

Education

High School Diploma or GED

Tools

Office software

Access control software

Job description

OPENLANE is seeking a Receptionist to manage a multi-line phone system, greet visitors, and coordinate building administrative tasks. The role includes handling visitor registration, routing calls, and supporting invoice reconciliation and security procedures.

The ideal candidate has 3+ years of receptionist or administrative experience in a corporate setting, with solid communication skills and basic office software proficiency.