CLM - Receptionist

Climate Control Group; Oklahoma City (OK); On-site; USD 30,000 - 40,000; Full time

Job summary

Climate Control Group in Oklahoma City is looking for a Front Office Coordinator to ensure smooth front office operations. You will greet visitors, manage phone calls, and assist in coordinating meetings and events.

The ideal candidate will have a high school diploma, with an associate degree preferred, and at least 2 years of experience as a receptionist or in a clerical environment. Excellent communication and organizational skills are essential.

Qualifications

• High School diploma/GED required; an associate degree is preferred.
• 2 years as a receptionist or 3-5 years in a clerical environment.
• Skilled in MS Office and multi-line phone systems.

Responsibilities

• Interact with employees, customers, and visitors.
• Answer incoming phone calls and route them appropriately.
• Assist in coordinating appointments and meetings.

Skills

Communication skills

Organizational skills

Customer service

MS Office Suite

Multi-line phone systems

Education

High School diploma/GED

Associate degree in business related field

Job description

This position ensures that front office operations run smoothly and efficiently. Answer all incoming phone calls, greet & assist all visitors, customers and employees and help coordinate meetings, events or appointments.

Essential Functions

• Interact, greet and communicate current status and changes in information with employees, customers and visitors
• Answer all incoming phone lines and route to appropriate parties
• Assist in the coordination of customer/vendor & employee appointments or meetings
• Manage daily punches for hourly employees in accordance with plant attendance policy and notify HR Generalist of any employees due for disciplinary action from attendance
• Assists with scheduling and coordination of on-site interviews
• Check in visitors and ensure the first steps of the visitor security process are followed
• Type correspondence, reports, memos or data entry as assigned by Human Resources or Management
• Other project work as assigned

Skills & Abilities

• Education: High School diploma/GED required. Associate degree in a business related field is preferred.
• Experience: Minimum of 2 years’ experience in as a receptionist or front office coordinator, or 3-5 years working in a clerical environment as and administrative assistant
• Computer Skills: Skilled with MS Office suite and working knowledge of multi-line phone systems
• Certificates & Licenses: N/A
• Other Requirements: Experience with multi-line phone system, good organizational skills and multi-tasking abilities, with an outgoing personality and a passion for people interaction