Receptionist/Executive Assistant

Beacon Hill; Boston (MA); On-site; USD 41,000 - 48,000; Full time

Job summary

Beacon Hill seeks a Front Desk Receptionist / Executive Assistant at its Boston, MA office for a temporary maternity leave coverage assignment starting September 21. This fully onsite role pays $30-$35 per hour, with hours from 9:00 AM to 6:00 PM and potential earlier start when needed.

The position blends front desk duties with executive support across four senior leaders, requiring professional discretion, calendar management, travel coordination, and strong communication in a fast-paced

Qualifications

• 3+ years in reception or executive support roles.

Responsibilities

• Serve as the first point of contact for visitors, clients, and guests

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Interpersonal communication

Attention to detail

Confidentiality

Multitasking

Organization

Customer service

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Receptionist/Executive Assistant (A1474600EC) Boston, Massachusetts

Salary: USD30 - USD35 per hour

Our client, a prestigious private equity firm located in Boston, is seeking a Front Desk Receptionist / Executive Assistant to join their team on a temporary, 5-month maternity leave coverage assignment beginning September 21. This fully onsite position offers $30-$35/hour based on experience, with a schedule of 9:00 AM to 6:00 PM and flexibility to start earlier when needed. The role combines front desk reception responsibilities with executive support in a professional, fast-paced corporate environment.

Job Responsibilities

• Serve as the first point of contact for visitors, clients, and guests
• Manage the front desk and maintain a polished reception area
• Answer and direct incoming phone calls
• Coordinate mail, deliveries, and courier services
• Provide executive support to four senior leaders
• Manage complex calendars and schedule meetings across multiple time zones
• Arrange domestic and international travel and prepare itineraries
• Process expense reports and reconcile travel-related expenses
• Coordinate meetings, catering, visitor logistics, and special events
• Maintain office supplies and support daily office operations
• Handle confidential information with discretion
• Assist with administrative projects and office initiatives as needed

Candidate Qualifications

• 3+ years of experience in reception, administrative, executive assistant, or office support roles
• Experience supporting senior executives preferred
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Experience with calendar management, travel coordination, and expense reporting
• Strong interpersonal, communication, and customer service skills
• Ability to multitask and prioritize in a fast-paced environment
• Excellent attention to detail and organizational skills
• Professional, service-oriented demeanor
• Ability to maintain confidentiality and exercise sound judgment