Reception/Administrative Assistant

Masis Professional Group; Boston (MA); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Outstanding benefits

In-office role

Job summary

Masis Professional Group in Boston is seeking an Administrative Assistant to be the first point of contact and provide day-to-day administrative support. The ideal candidate is professional, resourceful, detail-oriented, and able to multitask while interacting with clients and visitors.

Role is 5 days in office with salary 85-95K plus outstanding benefits. Candidates should be comfortable managing calls, scheduling, document preparation, and maintaining confidentiality.

Qualifications

• This role requires professional communication and strong organizational skills.
• Effective multitasking and prioritization in a busy office environment is essential.
• Proficiency with Microsoft Office, Google Workspace, and standard office tech is required.

Responsibilities

• Greet and welcome visitors in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls and messages.
• Manage the reception area and maintain a clean, organized environment.
• Schedule and coordinate appointments, meetings, and office calendars.
• Respond to emails and other correspondence in a timely and professional manner.
• Prepare documents, forms, reports, and other office materials as needed.
• Assist with ordering and maintaining office supplies.
• Provide administrative support to management and other team members.
• Maintain confidentiality of company and client information.
• Complete other administrative duties and special projects as assigned.

Skills

Communication

Organization

Multitasking

Time management

Attention to detail

Tools

Microsoft Office

Google Workspace

Email

Office technology

Job description

Established Boston Asset Manager is seeking a friendly Administrative Assistant to serve as the first point of contact for their office and provide day-to-day administrative support. The ideal candidate is professional, resourceful, detail-oriented, able to multitask, and comfortable interacting with clients and visitors. 5 days in office, Salary 85-95K plus outstanding benefits.

Key Responsibilities

• Greet and welcome visitors in a professional and courteous manner.
• Answer, screen, and direct incoming phone calls and messages.
• Manage the reception area and maintain a clean, organized, and welcoming environment.
• Schedule and coordinate appointments, meetings, and office calendars.
• Respond to emails and other correspondence in a timely and professional manner.
• Prepare documents, forms, reports, and other office materials as needed.
• Assist with ordering and maintaining office supplies.
• Provide administrative support to management and other team members.
• Maintain confidentiality of company and client information.
• Complete other administrative duties and special projects as assigned.

Qualifications

• Previous receptionist, administrative, customer service, or office experience preferred.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize responsibilities in a busy office environment.
• Proficiency with Microsoft Office, Google Workspace, email, and general office technology.