Receptionist- Career Technical Center

Hinds County School District; El Cerro (NM); On-site; USD 30,000 - 40,000; Full time

Job summary

A regional educational institution located in El Cerro, New Mexico, is seeking a Receptionist/Secretary to assist in the smooth operation of the school. The candidate will manage correspondence, handle phone calls, and maintain accurate records while fostering a positive school climate. The role requires a high school education with additional secretarial training, strong communication skills, and proficiency in office technology. This position is essential for ensuring effective communication within the school community.

Qualifications

• Minimum high school education with further training in secretarial skills.
• Must be able to pass a typing (40 wpm) and proofreading test.
• Clerical duties as assigned.

Responsibilities

• Types correspondence including memoranda, letters, and reports.
• Answers and directs telephone calls.
• Processes incoming requests for information.

Skills

Strong public relations skills

Ability to handle multiple office assignments

Proficiency in oral and written communication

Typing (40 wpm)

Proficiency in word processing software

Education

High school education with further training in secretarial skills

Tools

Office equipment (photocopier, facsimile machine, computer)

Job description

• Date Posted: 1/31/2023
• Location: Career Technical Center

RECEPTIONIST/SECRETARY

QUALIFICATIONS

• Minimum high school education with further training in secretarial skills
• Strong public relations skills
• Ability to handle multiple office assignments
• Must be able to pass a typing (40 wpm) and proofreading test
• Must demonstrate proficiency in word processing software and other identified programs
• Proficiency in oral and written communication
• Proficient in the use of voice mail and e-mail
• Loyalty and discretion
• Clerical duties as assigned

SUPERVISES

N/A

JOB SUMMARY

To assist in the smooth and efficient operation of the school.

ESSENTIAL FUNCTIONS

• Types correspondence including memoranda, letters, and reports.
• Answers and directs telephone calls from principals, teachers, parents, and the general public.
• Forwards complaints to appropriate personnel.
• Responds to requests for information, where appropriate.
• Processes incoming requests for information and assistance.
• Maintains accurate and complete records and reports.
• Processes and distributes Central Office mail on daily basis.
• Operates a variety of office equipment including photocopier, facsimile machine, computer and postage meter, etc.
• Inputs and retrieves data and text.
• Organizes and maintains disk storage and filing.
• Follows district’s overtime policy and fixed asset procedures at all times.
• Performs other related duties as requested or assigned.
• Assists in the fostering and promotion of a positive school/office climate.
• Maintains a professional demeanor during all interactions between colleagues, parents, students and administration.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.