Receptionist- Career Technical Center

Hinds County School District; Raymond (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Hinds County School District is seeking a Receptionist/Secretary to support a smooth school operation. The role requires handling calls, coordinating information, and maintaining records with professional discretion.

The position emphasizes accurate typing, proofreading, and strong written and oral communication. Candidates should be able to work with voice mail, email, and multiple office tasks in a school setting.

Qualifications

• Minimum high school education with secretarial training.
• Proficiency in word processing software and other identified programs.
• Proficiency in oral and written communication.
• Ability to handle multiple office assignments.
• Typing test at 40 wpm and proofreading test required.
• Proficiency in voice mail and e-mail usage.
• Loyalty and discretion.
• Clerical duties as assigned.

Responsibilities

• Types correspondence including memoranda, letters, and reports.
• Answers and directs telephone calls from principals, teachers, parents, and the general public.
• Forwards complaints to appropriate personnel.
• Responds to information requests and assists as needed.
• Maintains accurate and complete records and reports.
• Processes and distributes Central Office mail daily.
• Operates office equipment (photocopier, fax, computer, postage meter).
• Inputs and retrieves data and text; organizes filing and disk storage.
• Follows district overtime policy and asset procedures.
• Performs related duties and supports a positive school/office climate.

Skills

Typing 40 wpm

Public relations

Oral and written communication

Multitasking

Discretion

Clerical duties

Education

High school diploma

Secretarial training

Tools

Word processing software

Voice mail & email

Job description

• Minimum high school education with further training in secretarial skills
• Strong public relations skills
• Ability to handle multiple office assignments
• Must be able to pass a typing (40 wpm) and proofreading test
• Must demonstrate proficiency in word processing software and other identified programs
• Proficiency in oral and written communication
• Proficient in the use of voice mail and e-mail
• Loyalty and discretion
• Clerical duties as assigned

Supervises: N/A

RECEPTIONIST/SECRETARY

Qualifications

• Minimum high school education with further training in secretarial skills
• Strong public relations skills
• Ability to handle multiple office assignments
• Must be able to pass a typing (40 wpm) and proofreading test
• Must demonstrate proficiency in word processing software and other identified programs
• Proficiency in oral and written communication
• Proficient in the use of voice mail and e-mail
• Loyalty and discretion
• Clerical duties as assigned

Reports to: Building principal

Supervises: N/A

JOB SUMMARY

To assist in the smooth and efficient operation of the school.

Essential Functions

• Types correspondence including memoranda, letters, and reports.
• Answers and directs telephone calls from principals, teachers, parents, and the general public.
• Forwards complaints to appropriate personnel.
• Responds to requests for information, where appropriate.
• Processes incoming requests for information and assistance.
• Maintains accurate and complete records and reports.
• Processes and distributes Central Office mail on daily basis.
• Operates a variety of office equipment including photocopier, facsimile machine, computer and postage meter, etc.
• Inputs and retrieves data and text.
• Organizes and maintains disk storage and filing.
• Follows district’s overtime policy and fixed asset procedures at all times.
• Performs other related duties as requested or assigned.
• Assists in the fostering and promotion of a positive school/office climate.
• Maintains a professional demeanor during all interactions between colleagues, parents, students and administration.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel. policy on evaluation of personnel.