Receptionist & Administrative Support Specialist

HDR; Des Moines (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

HDR Des Moines is seeking a Receptionist/Administrative Assistant to be the welcoming face for employees, clients, and visitors at the Des Moines, IA office. This in-office role supports office operations, meeting coordination, communications, and admin tasks for leadership and business groups.

The ideal candidate is organized, proactive, detail-oriented, and capable of managing multiple priorities in a dynamic environment while delivering exceptional customer service and support.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred; 3+ years professional office experience preferred.
• Available during core business hours, Monday–Friday.
• Local candidates preferred; strong organizational skills and attention to detail.

Responsibilities

• Answer and direct phone calls, greet employees and visitors, and distribute mail.
• Monitor the Admin Team mailbox and respond as needed.
• Maintain conference rooms and set up meetings, including technical needs.
• Coordinate large in-house or client meetings and prep materials.
• Manage incoming/outgoing mail, courier services, and shipments.
• Support executives with administrative tasks and reports as requested.
• Develop and maintain departmental policies and procedures.
• Assist with timecard submission and formatting of communications.

Skills

Strong organizational skills

Excellent communication

Attention to detail

MS Office proficiency

Education

Associate degree

High School diploma or equivalent

Tools

MS Office (Word & Outlook)

Job description

HDR Des Moines is seeking a Receptionist/Administrative Assistant to be the welcoming face for employees, clients, and visitors at the Des Moines, IA office. This in-office role supports office operations, meeting coordination, communications, and admin tasks for leadership and business groups.

The ideal candidate is organized, proactive, detail-oriented, and capable of managing multiple priorities in a dynamic environment while delivering exceptional customer service and support.