Front Office & Administrative Coordinator

HDR; Saint Louis Park (MN); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Short and long-term disability

Life insurance

Employee assistance program

Paid time off

Parental leave

Paid holidays

Retirement plan with employer match

Employee referral bonus

Tuition reimbursement

Job summary

HDR is seeking a Receptionist / Administrative Assistant to be the primary receptionist for the St. Louis Park, MN office and provide administrative support for the Minnesota/Wisconsin area.

This full-time, in-office role creates a professional, welcoming experience for employees, clients, and visitors while supporting office operations, meeting coordination, and leadership/business group activities.

Qualifications

• Associate’s degree preferred.
• 3+ years of experience in a professional environment.
• Available during core business hours, Monday through Friday.
• Proficiency with MS Office including Word and Outlook.
• Strong organizational and attention to detail.
• Excellent verbal and written communication skills.

Responsibilities

• Answer and direct phone calls, deliver messages, greet employees and visitors, and distribute incoming mail.
• Monitor, respond to and file messages for the MN/WI Admin Team mailbox.
• Maintain conference rooms and reception area, including meeting room prep and setup.
• Coordinate large in-house or client meetings and prepare related materials.
• Process mail, courier services, and shipping.
• Coordinate with property management and office vendors as needed.
• Provide support to Area Manager, HR Manager, and leadership with admin tasks and reports.
• Create communications via email, SharePoint, presentations, and documents.

Skills

Strong organizational skills

Attention to detail

Excellent communication skills

Multitasking

Ability to take direction from staff

Prioritization

Education

Associate’s degree preferred

Tools

MS Office (Word & Outlook)

Job description

HDR is seeking a Receptionist / Administrative Assistant to be the primary receptionist for the St. Louis Park, MN office and provide administrative support for the Minnesota/Wisconsin area.

This full-time, in-office role creates a professional, welcoming experience for employees, clients, and visitors while supporting office operations, meeting coordination, and leadership/business group activities.