In-Office Receptionist & Project Coordination Specialist

HDR; Detroit (MI); On-site; USD 42,000 - 52,000; Full time

Job summary

HDR, an employee‑owned design and engineering firm, seeks an organized administrative professional to support front‑office operations for projects. This 100% in‑office role requires coordinating reception, guest access, meetings, and document control within HDR's Quality Management System (QMS).

You will work with project managers to set up project folders, schedules, and communications, prepare reports, and ensure brand and client standards are followed.

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• Minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.

Responsibilities

• Handle front desk reception duties including answering calls, screening and directing mail and packages.
• Greet visitors, administer guest log‑in, and issue security badges.
• Maintain kitchen supplies and refreshments as needed.
• Maintain and schedule Conference Rooms and coordinate meetings.
• Support project managers in understanding and applying HDR’s QMS; schedule reviews and prepare follow‑ups.
• Set up project folders, PM Plans, and communication tools for new projects.
• Provide admin support during execution, maintain files, and assist with reports and invoices.
• Coordinate meeting logistics: Outlook invites, materials, minutes, and follow‑ups.
• Organize data from project software into reports and dashboards.
• Edit deliverables for format, grammar, and consistency.
• Communicate with clients regarding procedures and standards.
• Ensure branding and client standards are followed.
• Work with minimal supervision to meet deadlines.
• All other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Front desk

Administrative support

Education

Associate degree

Bachelor’s degree

Job description

HDR, an employee‑owned design and engineering firm, seeks an organized administrative professional to support front‑office operations for projects. This 100% in‑office role requires coordinating reception, guest access, meetings, and document control within HDR's Quality Management System (QMS).

You will work with project managers to set up project folders, schedules, and communications, prepare reports, and ensure brand and client standards are followed.