Receptionist/Administrative Assistant

Air Comfort, Inc; West Palm Beach (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Air Comfort, Inc in West Palm Beach is seeking a full-time Front Desk Receptionist to support all aspects of the company’s operations out of the West Palm Beach Central Office. The role requires strong people skills, multi-tasking, and excellent written and verbal communication; you will handle onboarding, HR-related tasks, inventory, reports, and client relations.

Candidates should have office experience, a valid driver's license, and be able to pass a background check; a high school diploma is

Qualifications

• Must have prior office experience.
• Strong communication and interpersonal skills.
• Attention to detail and organizational abilities.
• Valid driver's license and ability to pass background check.
• High school diploma required; additional education considered.

Responsibilities

• Assist in all aspects of running an office.
• Conduct onboarding to standards as per industry needs.
• Knowledge of HR aspects is a plus.
• Coordinate and manage inventory and the uniform program.
• Process reports to monitor operational progress.
• Support onboarding and field operations for accounts.
• Assist with onsite client startups as needed.
• Maintain effective relationships with client organizations.
• Develop memos, spreadsheets, graphs, and charts for business purposes.
• Proficient in MS Word, Excel, and PowerPoint.

Skills

People skills

Multi-tasking

Verbal communication

Written communication

MS Word

MS Excel

PowerPoint

Attention to detail

Education

High School Diploma

Tools

MS Word

Excel

PowerPoint

Job description

We are looking for a full-time Front Desk Receptionist that will assist with all aspects of the company’s operations out of the West Palm Beach Central Office.

Position REQUIRES - People skills and multi-tasking.

The salary for this position is commensurate with experience.

Responsibilities

• Primary responsibility to assist in all aspects of running a office.
• Conduct onboarding to standards as per our Industry needs and growth opportunities.
• Knowledge of legal aspects of HR a plus.
• Coordinate and manage inventory and ordering of all site’s uniform program in addition to other equipment and supplies.
• Process various reports to monitor operational progress, spot any potential problems or trends to assist the management team with improving operations and/or customer partnerships.
• Support/ assist in all aspects of the outfitting and the onboarding process for the accounts.
• Assist with field operations as needed with regards to client relations, special assignments.
• Support with onsite New Client Startups, as needed.
• Position requires excellent verbal and written communication skills.
• Must have the ability to develop memos, spreadsheets, graphs, and charts for business purposes.
• Excellent computer skills with a high level of proficiency in MS Word, Excel, and PowerPoint programs.
• Maintain focus on the company’s core values and business objectives.
• Maintain the highest ethical and professional standards.
• Must be able to multi-task and self-manage in a dynamic environment.
• Ability to deal professionally in stressful situations with a high degree of conflict management and resolution skills.
• Maintain effective relationships with all levels of the company and client organizations.

Qualifications

• Must have prior office experience. Education may be considered in addition to experience.
• Able to lead by example and be able to communicate proficiently and effectively.
• High level of attention to detail.
• Valid Driver's License
• Able to pass a background check with no felony convictions.
• Successfully completed High School.
• Prior security, law enforcement, corrections, and/or military a plus.

In accordance with applicable laws.

Schedule

Monday - Friday 8am - 4pm

Location

West Palm Beach, FL