Part-Time Administrative Assistant

HOA Talent; South Palm Beach (FL); On-site; USD 28,000 - 34,000; Part time

Job summary

HOA Talent is seeking a Part-Time Administrative Assistant in South Palm Beach County, FL. This onsite role supports daily office operations with a focus on front desk duties, resident services, data entry, and document management.

The ideal candidate has 1+ year in similar roles, strong data-entry and organizational skills, and proficiency in Microsoft Office. Experience with phone systems and scheduling is a plus.

Qualifications

• 1+ year of experience in Administrative Assistant or related roles.
• Strong data entry and computer skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Knowledge of CINC Systems a plus.
• Experience handling phone systems, emails, and scheduling.
• Excellent organization and attention to detail.
• Ability to multitask and manage administrative workflows.

Responsibilities

• Provide front desk support / receptionist duties (greeting residents, answering phones, managing emails)
• Deliver high-level customer service / resident services
• Perform data entry, filing, and document management (digital and paper records)
• Manage inbound calls, email correspondence, and general inquiries
• Assist with work orders, service requests, and follow-ups
• Support office administration and daily administrative tasks
• Coordinate vendor scheduling, appointments, and access
• Process invoices, billing support, and tracking logs
• Maintain organized filing systems and office records
• Use Microsoft Office (Excel, Word, Outlook) for reporting and communication

Skills

Data entry

Microsoft Office

Customer service

Phone systems

Attention to detail

Multitasking

Tools

CINC Systems

Job description

Location: Onsite, South Palm Beach County, FL
Schedule: 20–25 hours per week (Monday–Friday, 10:00 AM – 2:00 PM)
Compensation: $20–$25 per hour

Position Overview

We are seeking a Part-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations. This role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations.

Responsibilities

• Provide front desk support / receptionist duties (greeting residents, answering phones, managing emails)
• Deliver high-level customer service / resident services
• Perform data entry, filing, and document management (digital and paper records)
• Manage inbound calls, email correspondence, and general inquiries
• Assist with work orders, service requests, and follow-ups
• Support office administration and daily administrative tasks
• Coordinate vendor scheduling, appointments, and access
• Process invoices, billing support, and tracking logs
• Maintain organized filing systems and office records
• Use Microsoft Office (Excel, Word, Outlook) for reporting and communication

• 1+ year of experience in Administrative Assistant, Office Assistant, Receptionist, or Customer Service role
• Strong data entry and computer skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Knowledge with CINC Systems a Plus
• Experience handling phone systems, email communication, and scheduling
• Strong organizational skills and attention to detail
• Ability to multitask and manage administrative workflows