Receptionist / Administrative Assistant

Oh Inc; Sycamore (IL); On-site; USD 25,000 - 28,000; Full time

Job summary

Oh Inc in Sycamore, IL is seeking a Receptionist/Administrative Assistant to greet visitors, answer calls, and provide light HR support. This role combines front-office duties with administrative tasks for the HR department, requiring a courteous demeanor and attention to detail.

You will manage mail, assist with onboarding documents, handle schedule and file creation, and support executives as needed, while maintaining confidentiality and using Microsoft Office tools daily.

Qualifications

• High school diploma or GED required; HR/office experience preferred.
• Strong organizational and communication abilities; confidentiality essential.
• Proficient in Microsoft Office and standard office equipment.

Responsibilities

• Serve as first point of contact for visitors, vendors, delivery staff, clients, and families.
• Answer and direct incoming calls to appropriate staff.
• Receive, sort, and forward mail; coordinate express mail services; process outbound mail.
• Track and replenish office supplies; maintain accurate records.
• Maintain office security and access control at the reception desk.
• Provide administrative support to CEO and assist with onboarding documents.

Skills

Organizational skills

Written communication

Verbal communication

Confidentiality

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Microsoft Teams

Job description

Job Details: Receptionist/Administrative Assistant

Duties

The Receptionist/HR Administrative Assistant serves as first point of contact for visitors, vendors, delivery staff, clients, and clients’ families. Provides administrative support to the HR department while maintaining front office duties.

Requirements

Must have a High School Diploma or GED, and one year of Human Resources/office experience, preferably in a similar industry.

Pay

$18.00-20.00 an hour. Starting rate is based on training and experience.

Essential Functions

• Serve as first point of contact for visitors, vendors, delivery staff, clients, and clients’
  families.
• Answer and direct incoming calls to appropriate program and/or staff member.
• Receive, sort, and forward incoming mail. Coordinate the pick-up and delivery of
  express mail services (FedEx, UPS, etc.) and replenish postage meter. Process
  outgoing mail.
• Track and replenish inventory of office supplies and maintain accurate records.
• Maintain office security by following safety procedures and controlling access via the
  reception desk.
• Provide administrative support to CEO as needed.
• Order flowers and send cards as needed.
• Set up new hire personnel file, electronic and hard file.
• Print/order business cards as requested.
• Prepare on-boarding documents for new employees.
• Set up and distribute door key cards or assist with payroll app to set up as needed.
• Collect employee Motor Vehicle Records (MVR) and submittal to state annually.
• Create and email out monthly staff agendas.
• Maintain, update, and send out monthly reminders of expiring driver’s license and
  auto insurance information.
• Become familiar with knowledge of trends, best practices, regulatory changes, and
  new technologies in Human Resources.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to keep client and OH business information confidential.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.

Education and Experience

• High school diploma or GED equivalent.
• One year of Human Resources and office experience, preferably in a similar industry.
  

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