Human Resources Assistant

North-Florida-Pediatrics; Lake City (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

North-Florida-Pediatrics is seeking an HR Assistant to support a busy HR department with a focus on recruitment and clerical duties. You will manage records, assist with the interview process, and help ensure accurate HRIS data across employee records.

The role requires strong organizational skills, effective communication, and the ability to multitask in a fast-paced environment. Prior HR/recruiting experience is valued, and you will participate in new-hire orientation and benefits support.

Qualifications

• Must have basic knowledge of personnel recruitment, selection, training, compensation and benefits, labor relations and HR information systems
• Proficient with administrative and clerical procedures and systems such as word processing, file management, and office procedures
• Must communicate effectively, both verbally and in writing
• Must manage time effectively and multitask with strong prioritization
• Strong organization and customer service skills

Responsibilities

• Handle administrative tasks and clerical support for HR department
• Maintain employment records for hiring, promotions, leaves, terminations using HRIS
• Ensure data integrity in HRIS system
• Assist with recruitment: vet candidates, interviews, issue offers
• Review applications and job orders to match with requirements
• Refer qualified applicants to managers and make hiring recommendations
• Maintain HR documents like org charts, handbooks, or evaluations
• Compile and maintain paper, digital and electronic employee records
• Explain and enforce company policies, benefits, and procedures to employees or applicants
• Maintain Student Preceptors files, collect documents, and coordinate schedules
• Assist with benefits, orientation and general questions
• Assist with new-hire orientation: I-9s, data entry and reporting
• Create and distribute monthly newsletter

Skills

Recruitment basics

HRIS

Communication skills

Multitasking

Customer service

Data entry

Education

High School Diploma

College coursework

2 years HR/Recruiting experience preferred

Tools

Outlook

Nextgen

Phreesia

Adobe

Job description

The HR Assistant is responsible for handling a variety of administrative tasks while providing clerical support to the HR Department.

Essential Job Functions

• The HR assistant is responsible for handling a variety of administrative tasks while providing clerical support to the HR department but heavily on the Recruitment tasks
• Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using human resources management system software
• Ensure Data integrity in HRIS system
• Assisting HR with the process of recruitment, include vetting candidates, assisting with interviews and issuing offer letter.
• Review employment applications and job orders to match applicants with job requirements.
• Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
• Maintain and update human resources documents, such as organizational charts, employee handbooks or di-rectories, or performance evaluation forms.
• Compiling and maintain paper, digital and electronic employee records.
• Explain and enforce company policies, benefits, and procedures to employees or job applicants.
• Maintain Student Preceptors such as files, collecting documents, and coordinating schedules.
• Assist with benefits, orientation and general questions
• Assist with Administrative portion of new-hire orientation to include I9s, data entry and reporting
• Create and distribute monthly newsletter

Knowledge, Skills, and Abilities

• Must have basic knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiations, and personnel information systems
• Must have knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures
• Must be able to effectively communicate verbally and in writing
• Must be able to effectively manage one’s own time
• Must be able to multitask efficiently by prioritizing activities
• Must have impressive organization skills
• Friendly and personable; adept customer service background
• Electronic Mail Software: Email software, Microsoft Outlook, Nextgen, Phreesia
• Database user software: Adobe

Qualifications/Education and Experience

• High School Diploma or at least with college level attained
• 2 years HR./Recruiting experience preferred
• 5 years Administrative Assistant required