Receptionist / Administrative Assistant

Chalk & Gibbs, Inc.; Morehead City (NC); Vor Ort; USD 35.000 - 55.000; Vollzeit

Benefits dieser Stelle

401(k) matching

Company parties

Dental insurance

Opportunity for advancement

Paid time off

Parental leave

Training & development

Vision insurance

Zusammenfassung

Chalk & Gibbs, Inc. is seeking a courteous administrative assistant to greet clients and visitors, answer phone calls, and direct inquiries. The role involves scheduling appointments, supporting management, and handling general office tasks to keep operations running smoothly.

The position requires strong communication, organization, and teamwork, with the ability to manage a fast-paced office environment and assist HR/Payroll as needed.

Qualifikationen

• Assertive self-starter with a high level of organization.
• Able to work independently or as part of a team.
• Good verbal and written skills with a high degree of accuracy and attention to detail.
• Capable of handling a fast-paced multitasking office environment.

Aufgaben

• Greet clients and visitors in a friendly and helpful manner.
• Answer phones, route calls, and provide general information.
• Assist with scheduling appointments and other tasks delegated by management and executive staff.
• Notify staff of visitors and help navigate the office.
• Coordinate with HR/Payroll for staff schedules and out-of-office needs.
• Maintain the inter-office calendar and manage incoming/outgoing mail.

Kenntnisse

Customer service

Communication

Organization

Multitasking

Team player

Verbal and written skills

Jobbeschreibung

Benefits

• 401(k) matching
• Company parties
• Dental insurance
• Opportunity for advancement
• Paid time off
• Parental leave
• Training & development
• Vision insurance

Position Summary

Greet clients and visitors in a friendly manner, answer phone calls, directing visitors to where they need to be, and answering general questions. Assist with administrative duties such as scheduling appointments or other tasks delegated by the management and executive staff.

Essential Position Functions

• Greeting Clients and visitors in a friendly and helpful manner.
• Answering phones, routing calls to appropriate party, and answering general questions.
• Notifying staff of visitors upon arrival. Assisting visitors in navigating the office so they know where they need to go.
• Knowing the staff’s schedules. This involves working with employees & HR/Payroll for most out of office.
• Maintaining the inter-office calendar
• Processing company mail. Placing postage on outgoing mail each day. Sorting incoming mail, stamping all mail as received, and placing it in corresponding inter-company mail boxes.

Position Attributes

Must be an assertive self-starter with a high level of organization and can work both independently or as a team player. Demonstrates good verbal and written skills with a high degree of accuracy and attention to detail. Must be able to handle a fast-paced multitasking office environment.