Administrative Assistant

Brennan & Clark LLC; Villa Park (IL); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Health, dental and vision insurance

401(k)

Paid time off

Paid holidays

Job summary

Brennan & Clark LLC is seeking an Administrative Assistant to support the CEO, COO and management team in a busy Oak Brook office. The role requires strong time management, the ability to multi-task, and meticulous data entry and documentation skills.

You will handle calls, correspondence, and workflow coordination while maintaining confidentiality and professional conduct. This is a full-time, in-person position with benefits and a focus on efficiency.

Qualifications

• Excellent time management and multitasking skills.
• Ability to enter data efficiently, timely and accurately to meet deadlines.
• Good planning and organizational skills.
• Strong verbal, listening and written communications abilities.
• Ability to work independently or as a team member.
• Attention to detail with accuracy and confidentiality.

Responsibilities

• Support office staff and executives with general operational tasks.
• Enter both alphabetic and numeric data into the proper database.
• Perform daily audits and data entry corrections.
• Answer phones professionally and direct calls or take messages.
• Prepare correspondence letters and emails; arrange outgoing mail.
• Monitor and maintain office equipment and supplies.

Skills

Time management

Multitasking

Communication skills

Attention to detail

Organization

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

This position’s main function is to perform a variety of administrative and general office tasks. The Administrative Assistant would work directly with the CEO, COO and other members of Management and its support staff. This role requires excellent time management skills and the ability to multi-task and prioritize work.

Duties

• Support office staff and executives with general operational tasks.
• Enter both alphabetic and numeric data from source documents into the proper database.
• Perform daily audits and data entry corrections.
• Become familiar with different search engines to locate information.
• Suggest changes to office task workflow to improve efficiency.
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages.
• Manage communication of information in and out of the office; prepare correspondence letters, emails, etc. prepare outgoing mail and packages for executives.
• Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required.
• Monitor office supplies: order and re-stock as needed.
• All other duties as assigned.

Requirements

• Excellent time management and multitasking skills.
• Working knowledge of mail processes such as postage machine, FedEx, UPS.
• Ability to enter data efficiently, timely and accurately in order to meet deadlines.
• Good planning and organizational skills.
• Well-developed verbal, listening, and written communications skills.
• Ability to work independently or as a team player.
• Attention to detail and a high level of accuracy and confidentiality.
• Ability to maintain a professional appearance and manner.
• Ability to contend with a wide variety of people on various issues.
• Ability to work in a busy office with interruptions.

As a Team Member you will be offered

• PTO (vacation, sick and floating) & paid holidays
• 401(k)
• Health, dental and vision insurance

Job Type

Full-time

Pay

$19.00 – $20.00 per hour

• Health insurance
• Paid time off
• Vision insurance

Schedule

8 hour shift

Education

High school or equivalent (Preferred)

Experience

• Microsoft Suite: 1 year (Preferred)
• Clerical: 1 year (Preferred)

Work Location

In-person office-based role in Oak Brook, Illinois.