Receptionist/Administrative Assistant

iRocket; Hauppauge (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick &

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Wellness Resources

Job summary

iRocket (Innovative Rocket Technologies Inc.) in Hauppauge, NY, is seeking a Receptionist/Administrative Assistant to keep the office running smoothly and provide a welcoming environment for visitors and teammates.

You will greet guests, manage calls and emails, coordinate scheduling, support travel, HR onboarding, and general admin projects to help a fast-paced, mission-driven team succeed.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 3+ years of experience in office administration, reception, or executive support.
• Excellent communication and interpersonal skills.
• Strong attention to detail, organization, and time management.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to multitask, prioritize, and adapt to changing needs.
• Reliable, punctual, and discreet with sensitive information.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer and route incoming calls, emails, and general inquiries.
• Manage scheduling, meetings, and conference room reservations.
• Support travel arrangements, logistics, and expense reports.
• Maintain office supplies, equipment, and workspace organization.
• Assist with document preparation, filing, and internal communications.
• Support HR and operations with onboarding and records management.
• Coordinate with vendors, building management, and service providers.
• Contribute to company events and administrative projects.

Skills

Office administration

Microsoft Office

Google Workspace

Communication

Time management

Education

High School Diploma

Associate's or Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

iRocket (Innovative Rocket Technologies Inc.) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we're looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike.

This is a great opportunity for someone who is organized, proactive, and thrives in a fast-paced, mission-driven environment.

The Role

• Greet and assist visitors, clients, and vendors in a professional and friendly manner
• Answer and route incoming calls, emails, and general inquiries
• Manage scheduling, meeting coordination, and conference room reservations
• Support travel arrangements, logistics, and expense reports for team members
• Maintain office supplies, equipment, and workspace organization
• Assist with document preparation, filing, and internal communications
• Support HR and operations with onboarding new employees and managing company records
• Coordinate with vendors, building management, and service providers
• Contribute to company events, meetings, and general administrative projects

Requirements

• High school diploma required; Associate's or Bachelor's degree preferred
• 3+ years of experience in office administration, reception, or executive support (startup or technology environment a plus)
• Excellent communication and interpersonal skills
• Strong attention to detail, organization, and time management
• Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, etc.)
• Ability to multitask, prioritize, and adapt to changing needs
• Positive attitude, professionalism, and discretion when handling sensitive information
• Reliable, punctual, and comfortable being the first point of contact for a dynamic team

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Wellness Resources