Executive Assistant

Innovative Rocket Technologies Inc.; Village of New Hyde Park (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Wellness Resources

Job summary

A pioneering aerospace company in New Hyde Park is seeking an experienced Executive Assistant to provide high-level support to senior executives. The ideal candidate will effectively manage complex schedules, projects, and communications while maintaining discretion. The role requires strong organizational skills and the ability to thrive in a fast-paced environment. Competitive perks include health care, retirement plans, and paid time off.

Qualifications

• 8+ years of executive-level support experience, preferably in a fast-paced environment.
• Experience managing complex calendars and global travel logistics.
• Strong problem-solving skills and meticulous attention to detail.
• Ability to thrive under pressure and adapt quickly in a dynamic environment.
• Excellent judgment and discretion in handling sensitive information.
• Event management experience, including budget oversight and vendor coordination.

Responsibilities

• Strategically manage and prioritize executives' schedules.
• Cultivate and maintain effective relationships with partners.
• Oversee tasks and ensure accountability for deliverables.
• Prepare agendas and manage logistics for meetings.
• Develop workflows to enhance efficiency and streamline operations.
• Gather and summarize information to support decision-making.
• Coordinate travel logistics for executives.
• Process travel expenses and reimbursements.

Skills

Executive Time Management

Relationship Management

Planning and Execution

Meeting Coordination

Process and Systems Management

Information Consolidation

Complex Scheduling and Calendar Management

Project and Event Management

Preparation Support

Global Travel Management

Expense and Budget Management

Education

Bachelor's degree

Job description

iRocket is pioneering fully autonomous, fully reusable small launch vehicles to provide responsive, cost-effective access to space. Our team operates at the cutting edge of aerospace innovation, combining advanced propulsion, reusable systems, and sustainable propellants to transform launch operations.

The Role:

We are seeking an experienced Executive Assistant to provide high-level support to our senior executives. The ideal candidate is a proactive problem-solver with exceptional organizational skills, who thrives in a fast-paced, dynamic environment and can manage complex schedules, projects, and communications with discretion. You will report directly to the Executive Team and be a key partner in ensuring organizational effectiveness and executive productivity.

• Executive Time Management: Strategically manage and prioritize schedules to align with company goals and executive priorities
• Relationship Management: Cultivate and maintain effective relationships with internal and external partners, fostering collaboration and clear communication
• Planning and Execution: Oversee tasks and ensure accountability for completion of key deliverables
• Meeting Coordination: Prepare agendas, manage logistics, take comprehensive notes, and follow up on action items to maximize meeting productivity
• Process and Systems Management: Develop workflows and systems to enhance efficiency and streamline operations
• Information Consolidation: Gather, organize, and summarize large amounts of information to support decision-making
• Complex Scheduling and Calendar Management: Provide flexible, dynamic scheduling support for multiple executives
• Project and Event Management: Manage projects and occasional strategic executive-level events, including budgeting, vendors, and post-event surveys
• Preparation Support: Assist in preparation for meetings, presentations, and other commitments, including briefing materials, agendas, and itineraries
• Global Travel Management: Coordinate domestic and international travel logistics for executives
• Expense and Budget Management: Process travel expenses and reimbursements in a timely and accurate manner

• 8+ years of executive-level support experience, preferably in a fast-paced environment
• Possess a Bachelor's degree
• Experience managing complex calendars and global travel logistics
• Strong problem-solving skills and meticulous attention to detail
• Ability to thrive under pressure and adapt quickly in a dynamic environment
• Excellent judgment and discretion in handling sensitive information
• Event management experience, including budget oversight and vendor coordination
• Experience supporting multiple executives, managing diverse priorities and personalities
• Well-rounded, adaptable work style, ideally with startup or small company experience
• Strong organizational and prioritization skills
• Ability to manage multiple schedules, projects, and competing priorities with efficiency and professionalism

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Wellness Resources