Receptionist/Administrative Assistant

Innovative Rocket Technologies Inc.; Hauppauge (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health care plan

Retirement plan (401k)

Life Insurance

Paid Time Off

Family Leave

Disability benefits

Wellness resources

Job summary

Innovative Rocket Technologies Inc. is seeking a Receptionist/Administrative Assistant to keep the office running smoothly and provide a welcoming environment for visitors, partners, and team members.

The role emphasizes organization, proactivity, and speed in a mission-driven setting. The successful candidate will manage front-desk duties, coordinate calendars, support HR/onboarding, and liaise with vendors and building management.

Qualifications

• Requires high school diploma; associate or bachelor's preferred.
• 3+ years in office administration or related role.
• Excellent written and verbal communication.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer and route calls, emails, and inquiries.
• Manage scheduling, meetings, and conference room reservations.

Skills

Excellent communication

Strong organizational skills

Professional demeanor

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

iRocket (Innovative Rocket Technologies Inc.) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we’re looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike.

This is a great opportunity for someone who is organized, proactive, and thrives in a fast-paced, mission-driven environment.

The Role

• Greet and assist visitors, clients, and vendors in a professional and friendly manner
• Answer and route incoming calls, emails, and general inquiries
• Manage scheduling, meeting coordination, and conference room reservations
• Support travel arrangements, logistics, and expense reports for team members
• Maintain office supplies, equipment, and workspace organization
• Assist with document preparation, filing, and internal communications
• Support HR and operations with onboarding new employees and managing company records
• Coordinate with vendors, building management, and service providers
• Contribute to company events, meetings, and general administrative projects

• High school diploma required; Associate’s or Bachelor’s degree preferred
• 3+ years of experience in office administration, reception, or executive support (startup or technology environment a plus)
• Excellent communication and interpersonal skills
• Strong attention to detail, organization, and time management
• Proficiency in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, etc.)
• Ability to multitask, prioritize, and adapt to changing needs
• Positive attitude, professionalism, and discretion when handling sensitive information
• Reliable, punctual, and comfortable being the first point of contact for a dynamic team

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Wellness Resources