Front Office & Admin Specialist - Tech Startup

iRocket; Hauppauge (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick &

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Wellness Resources

Job summary

iRocket (Innovative Rocket Technologies Inc.) in Hauppauge, NY, is seeking a Receptionist/Administrative Assistant to keep the office running smoothly and provide a welcoming environment for visitors and teammates.

You will greet guests, manage calls and emails, coordinate scheduling, support travel, HR onboarding, and general admin projects to help a fast-paced, mission-driven team succeed.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 3+ years of experience in office administration, reception, or executive support.
• Excellent communication and interpersonal skills.
• Strong attention to detail, organization, and time management.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to multitask, prioritize, and adapt to changing needs.
• Reliable, punctual, and discreet with sensitive information.

Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer and route incoming calls, emails, and general inquiries.
• Manage scheduling, meetings, and conference room reservations.
• Support travel arrangements, logistics, and expense reports.
• Maintain office supplies, equipment, and workspace organization.
• Assist with document preparation, filing, and internal communications.
• Support HR and operations with onboarding and records management.
• Coordinate with vendors, building management, and service providers.
• Contribute to company events and administrative projects.

Skills

Office administration

Microsoft Office

Google Workspace

Communication

Time management

Education

High School Diploma

Associate's or Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

iRocket (Innovative Rocket Technologies Inc.) in Hauppauge, NY, is seeking a Receptionist/Administrative Assistant to keep the office running smoothly and provide a welcoming environment for visitors and teammates.

You will greet guests, manage calls and emails, coordinate scheduling, support travel, HR onboarding, and general admin projects to help a fast-paced, mission-driven team succeed.