Receptionist/Administrative Assistant

LA Injury Attorneys; Burbank (CA); On-site; USD 27,552 - 33,062; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

LA Injury Attorneys in California is seeking a motivated Receptionist/Administrative Assistant to support the office team. The role requires organization, excellent written and verbal communication, and a friendly, professional demeanor to assist staff and clients in a fast-paced environment.

Responsibilities include answering calls, scheduling client pickups for settlement checks, disbursing checks to providers, filing, data entry into FileVine, and maintaining confidential records.

Qualifications

• Spanish fluency required due to client base.
• High school diploma or GED; admin training preferred.
• Highly organized with strong time management and prioritization.
• Proficient in Microsoft Word, Excel, and Adobe PDF with fast typing.
• Knowledge of FileVine is a plus and previous admin experience is desirable.

Responsibilities

• Answer calls and route to appropriate person.
• Schedule client pickups for settlement checks.
• Disburse settlement checks to medical providers.
• Scan mail and upload to server and FileVine; ensure legibility.
• Organize and archive physical and digital records.
• Make copies and distribute paperwork as needed.
• Retrieve data/files for other departments.
• Data entry into FileVine and rename scanned documents.
• Draft emails/letters and distribute accordingly.
• Maintain organized filing system for physical and electronic files.
• Update filing systems and improve storage methods.
• Protect privacy of documents.
• Order office supplies.

Skills

Spanish fluency

Time management

MS Word

Excel

Adobe PDF

FileVine

Typing 65 wpm

Administrative support

Education

High school diploma/GED

Associate degree or admin training

Tools

FileVine

Job description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Receptionist/Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly and professional demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments for clients to pick up settlement checks
• Disburse settlement checks to medical providers
• Scan all incoming mail and upload e-faxes, digital files, and data to server and FileVine, and verify that scanned documents are clear and legible.
• Organize and archive records and documents – both physical mail and scanned documents.
• Make copies of paperwork and distribute as needed.
• Retrieve data and files for other departments and personnel.
• Type and perform data entry to rename scanned documents, enter new case information into FileVine, etc.
• Write emails and letters and distribute them appropriately.
• Check and correct documentation and placement of previously filed documents.
• Respond to clients’ inquiries for information.
• Maintain an organized filing system for both physical files and electronic files.
• Update filing systems and devise new filing and organizational and storage systems for data and documents as needed.
• Secure and protect the privacy of documents.
• Order office supplies.

Qualifications

• Spanish speaker is a must, as our client base is mostly Hispanic and you will have direct contact with clients on a daily basis.
• High school diploma/GED required; Associate’s degree or administrative training is preferred.
• Highly organized with excellent time management skills and the ability to prioritize projects.
• Excellent computer skills and knowledge of Microsoft Word, Excel, and Adobe PDF, with a typing speed of at least 65 wpm.
• Knowledge or experience with FileVine is a plus.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as computers, printers, and fax machines.
• Candidates should possess a valid driver’s license, have their own transportation, and be authorized to work in the United States on a full‑time basis for any employer.

Compensation

$20.00 – $24.00 per hour