Receptionist/Administrative Assistant

L.A. Injury Attorneys; Burbank (CA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Job summary

L.A. Injury Attorneys, a personal injury law firm in Burbank, is seeking a Receptionist/Administrative Assistant. This dynamic role involves answering phone calls, scheduling appointments, and assisting office personnel with document management. The ideal candidate is highly organized, possesses excellent communication skills, and must be a Spanish speaker due to our predominantly Hispanic client base. Familiarity with Microsoft Office and experience in an administrative role are required. Competitive compensation, health insurance, and opportunities for advancement are offered.

Qualifications

• Spanish speaker is essential for daily client interaction.
• High school diploma/GED required; Associate's degree preferred.
• Highly organized with excellent time management and prioritization skills.
• Excellent computer skills, including Microsoft Word, Excel, and Adobe PDF.
• Experience with FileVine is a plus.
• Previous experience in an administrative role preferred.

Responsibilities

• Answer incoming phone calls and direct them appropriately.
• Schedule appointments for clients to collect settlement checks.
• Disburse settlement checks to medical providers.
• Scan and upload e-faxes and digital files to the server.
• Organize and archive physical and scanned documents.
• Maintain an organized filing system for both physical and electronic files.
• Order office supplies as needed.

Skills

Spanish speaker

Time management skills

Excellent computer skills

Organizational skills

Data entry skills

Proficiency in Microsoft Word

Proficiency in Excel

Typing speed of at least 65 wpm

Experience with FileVine

Education

High school diploma/GED

Associate's degree or administrative training

Tools

Microsoft Word

Microsoft Excel

Adobe PDF

Job description

Benefits

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Health insurance
• Opportunity for advancement
• Paid time off

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

L.A. Injury Attorneys is a dynamic Burbank-based personal injury law firm seeking a Receptionist/Administrative Assistant. We are seeking a motivated and outgoing Receptionist/Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly and professional demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments for clients to pick up settlement checks
• Disburse settlement checks to medical providers
• Scan all incoming mail and upload e-faxes, digital files and data to server and FileVine, and verify that scanned documents are clear and legible.
• Organize and archive records and documents - both physical mail and scanned documents.
• Make copies of paperwork and distribute as needed.
• Retrieve data and files for other departments and personnel.
• Type and perform data entry to rename scanned documents, enter new case information into FileVine, etc.
• Write emails and letters and distribute them appropriately.
• Check and correct documentation and placement of previously filed documents.
• Respond to client’s inquiries for information.
• Maintain an organized filing system for both physical files and electronic files.
• Update filing systems and devise new filing and organizational and storage systems for data and documents as needed.
• Secure and protect the privacy of documents.
• Order office supplies.

Management retains the right to add to or change the duties of this position at any time.

Qualifications

• Spanish speaker is a must, as our client base is mostly Hispanic and you will have direct contact with clients on a daily basis.
• High school diploma/GED required, Associate’s degree or administrative training is preferred.
• Highly organized with excellent time management skills and the ability to prioritize projects.
• Excellent computer skills and knowledge of Microsoft Word, Excel, and Adobe PDF, with a typing speed of at least 65 wpm.
• Knowledge or experience with FileVine is a plus.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as computers, printers, and fax machines.
• Candidates should possess a valid driver's license, have their own transportation, and be authorized to work in the United States on a full-time basis for any employer.