Receptionist

Tessmer Law Firm; San Antonio (TX); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

401(k)

Company parties

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Tessmer Law Firm in San Antonio, TX seeks a professional Receptionist to be the first point of contact for clients and visitors. You will manage a multi-line phone system, schedule appointments, handle emails and mail, and support attorneys with confidential administrative tasks.

The ideal candidate has 2–3 years of front desk experience, strong communication, and excellent organization. Associate degree preferred and proficiency in Microsoft Office.

Qualifications

• 2–3 years of receptionist/front desk or related experience.
• Experience handling a multi-line phone system.
• Associate degree preferred.
• Strong verbal and written communication with a professional demeanor.
• Excellent organizational skills and ability to manage multiple tasks.
• Proficiency with Microsoft Office and calendar management.
• Ability to maintain confidentiality with sensitive client information.

Responsibilities

• Greet clients and visitors professionally at the front desk.
• Manage multi-line phone system; screen and transfer calls.
• Coordinate calendars, appointments, and cancellations.
• Handle emails, faxes, mail, and scanned docs.
• Maintain organized electronic files and tracking systems.
• Monitor and order office supplies.
• Ensure conference room and reception area readiness.
• Provide admin support to attorneys while protecting confidentiality.

Skills

Multi-line phone system experience

Front desk experience

Client service

Excellent organization

Strong communication

Discretion/confidentiality

Calendar management

Education

Associate degree preferred

Tools

Microsoft Office

Job description

Benefits

• 401(k)
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

We are currently seeking a professional, organized, and client-focused Receptionist to serve as the first point of contact for our firm. This role is responsible for creating a welcoming environment for clients and visitors while supporting daily office operations, managing front‑desk communications, and assisting with administrative processes. The ideal candidate is detail-oriented, able to manage a multi‑line phone system efficiently, and comfortable handling multiple priorities in a fast‑paced legal office.

Position Overview

The Receptionist plays a key role in ensuring smooth day‑to‑day front office operations and delivering excellent service to clients, prospective clients, and team members. This position requires strong communication skills, sound judgment, and the ability to manage incoming calls, scheduling, client intake support, office organization, and administrative tasks with professionalism and efficiency.

Key Responsibilities

• Greet clients, visitors, and prospective clients professionally and maintain a welcoming front‑desk presence.
• Manage a multi‑line phone system, including answering, screening, transferring calls, taking messages, and supporting intake call preparation.
• Coordinate calendars, appointments, reschedules, and cancellations as needed.
• Handle incoming emails, faxes, mail, and scanned documents, and route information to the appropriate team members.
• Maintain organized electronic files, including scanning, labeling, filing, and updating internal tracking systems.
• Monitor and order office supplies, beverages, snacks, and other requested items to keep the office stocked and operational.
• Assist with general office upkeep, including conference room readiness, kitchen and reception area maintenance, and other front office support tasks.
• Provide administrative support to attorneys and staff as needed while maintaining confidentiality and attention to detail.

Skills & Qualifications

• 2–3 years of receptionist, front desk, administrative support, or related office experience required.
• Experience in handling a multi‑line phone system is required.
• Associate degree preferred.
• Strong verbal and written communication skills with a professional and courteous demeanor.
• Excellent organizational skills and the ability to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office, email, calendar management, and general office technology.
• Ability to maintain confidentiality and handle sensitive client information with discretion.
• Strong attention to detail and commitment to providing excellent client service.