Administrative Assistant

Spectrum Health Systems, Inc.; Westborough (MA); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Company-paid life insurance

Tuition reimbursement/loan repayment

401k with company match

Paid time off

Job summary

Spectrum Health Systems, Inc. in Westborough, MA is seeking a Receptionist to handle front-desk duties for the corporate office. You will answer phones, schedule virtual meetings, process mail, and support multiple departments on administrative tasks.

The role is full-time with Sunday through Thursday shifts from 7:00am to 3:30pm, offering a competitive pay rate and comprehensive benefits. Prior healthcare or customer service experience is preferred to ensure professional communication and

Qualifications

• Must have a minimum of a high school diploma or equivalent.
• One year experience in a healthcare or customer service field preferred.
• Experience in substance abuse or mental health field preferred.
• Must have excellent verbal, social and writing skills.
• Must display independent judgment to resolve problems and emergencies.
• Ability to communicate effectively in a culturally diverse setting.

Responsibilities

• Answer phones for the corporate office and manage mail and office equipment.
• Order and purchase office supplies and process related approvals.
• Compile and run required reports as directed.
• Schedule virtual meetings and trainings.
• Provide administrative support to senior management.
• Assist various departments with projects and tasks.
• Provide excellent customer service.

Skills

Customer service

Verbal communication

Written communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Location

Westborough, MA – Inpatient Acute Treatment Services (ATS)

Schedule

Full time. Sunday-Thursday, 7:00am-3:30pm

Pay rate

$20.50-$23.50/hour

Benefits

• Health, dental, vision insurance/additional voluntary insurances
• Company-paid life insurance/employee assistance programs
• Generous paid time off accrual
• Tuition reimbursement/loan repayment options
• 401k with company match up to 7%
• Discounts on wide array of services/entertainment nationwide

The Receptionist Is Responsible For

• Answering phones for the corporate office, maintain all office equipment and supplies. Process incoming and outgoing mail.
• Responsible for ordering of office supplies, complete purchase order for items, submits for approval.
• Compiles and runs all necessary reports as directed.
• Responsible for scheduling virtual meetings and trainings.
• Provide administrative support as directed by senior management.
• Assist various departments with projects.
• Provide excellent customer service.

Qualifications

• Must have a minimum of a high school diploma or equivalent.
• One year experience in a healthcare or customer service field preferred.
• Experience in substance abuse or mental health field preferred.
• Must have excellent verbal, social and writing skills.
• Must display the use of appropriate independent judgment to determine appropriate course of action in resolving problems and in emergencies.
• Must be able to express self adequately in written and oral communication and to communicate effectively in an interdisciplinary, culturally diverse setting with clients, families, staff and regulatory agencies.