Receptionist

Brooks Law Group; Tampa (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Company-paid life insurance

401(k) plan

Paid holidays & PTO

Weekly pay

Fitness incentives

Job summary

Brooks Law Group in Tampa, FL is seeking a professional Receptionist to join our office. This entry- to mid-level role is ideal for someone who is highly organized, enjoys helping people, and takes pride in delivering exceptional client service.

As the first point of contact, you will create a positive, welcoming experience. The position requires empathy, independence, and teamwork to support our firm's mission of outstanding client service.

Qualifications

• Excellent verbal and written communication skills.
• Strong interpersonal skills to interact with clients and visitors.
• Highly organized with attention to detail and the ability to manage multiple priorities.
• Proactive, dependable, and eager to support the team.
• Experience operating a multi-line phone system and professional demeanor.

Responsibilities

• Answer and direct incoming calls using a multi-line phone system.
• Greet clients and visitors with professionalism, warmth, and a welcoming attitude.
• Provide exceptional service to every caller and visitor, ensuring they feel valued and respected.
• Collect and relay information from prospective clients accurately and efficiently.
• Assist with setting up client accounts and maintaining office records.
• Update and maintain the firm's phone extension directory.
• Coordinate out-of-office referrals and document referral information as needed.
• Support firm marketing initiatives, including direct mail campaigns and birthday cards for current and former clients.
• Sort, distribute, and process incoming mail.
• Perform general administrative and office support duties, including typing, filing, and operating office equipment.

Skills

Excellent communication

Interpersonal skills

Strong organizational skills

Independent with priorities

Customer-first mindset

Tools

Multi-line phone system

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Receptionist

Location: Tampa, FL

Join the Brooks Law Group Team.

Brooks Law Group is seeking a professional, customer-focused Receptionist to join our growing Tampa office. This entry- to mid-level position is ideal for someone who is highly organized, enjoys helping people, and takes pride in delivering exceptional customer service.

As the first point of contact for our clients, you will play a critical role in creating a positive and welcoming experience. We're looking for someone who communicates with empathy, works well independently and as part of a team, and is committed to supporting our firm's mission of providing outstanding client service.

What We're Looking For

• Minimum of 3 years of receptionist or front desk experience
• Ability to work independently while managing multiple priorities
• Strong organizational skills and attention to detail
• Proactive, dependable, and eager to support the team
• Excellent communication and interpersonal skills
• A client-first mindset with a commitment to professionalism and service excellence

Qualifications

• Experience operating a multi-line phone system
• Professional, courteous, and polished demeanor
• Ability to make clients feel comfortable sharing sensitive or personal information
• Excellent verbal and written communication skills
• Intermediate to advanced computer proficiency
• Strong working knowledge of Microsoft Word, Outlook, Excel, and PowerPoint
• Highly organized with the ability to work both independently and collaboratively
• Exceptional work ethic, punctuality, and attendance

Key Responsibilities

• Answer and direct incoming calls using a multi-line phone system
• Greet clients and visitors with professionalism, warmth, and a welcoming attitude
• Provide exceptional service to every caller and visitor, ensuring each person feels valued and respected
• Collect and relay information from prospective clients accurately and efficiently
• Assist with setting up client accounts and maintaining office records
• Update and maintain the firm's phone extension directory
• Coordinate out-of-office referrals and document referral information as needed
• Support firm marketing initiatives, including direct mail campaigns and birthday cards for current and former clients
• Sort, distribute, and process incoming mail
• Perform general administrative and office support duties, including typing, filing, and operating office equipment

Schedule

Monday–Friday

8:00 AM – 5:00 PM

Compensation

Compensation is competitive and will be based on experience and qualifications.

Benefits

• Competitive pay based on experience
• Medical, dental, and vision insurance
• Company-paid life insurance
• 401(k) plan
• Paid holidays & PTO
• Fitness incentives
• Weekly pay
• A mission-driven culture where your work makes a difference

Brooks Law Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. We provide equal employment opportunities without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic under applicable law.