Legal Receptionist (ID# 5227)

On Call Counsel; Melville (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Employee assistance

Childcare assistance

Paid holidays

Longevity bonuses

Job summary

On Call Counsel in New York is seeking a receptionist for its busy law firm. The role requires excellent communication, solid computer skills, and comfort in a fast-paced environment.

You will greet visitors, route calls, schedule meetings, process mail, manage supplies, and support the firm’s leadership. This entry-level position offers stability, growth, and exposure to the legal field.

Candidates should have general office experience and a professional demeanor; confidentiality is essential.

Qualifications

• Excellent communication skills and computer proficiency.
• Comfortable in a fast-paced law firm environment.
• Strong general office skills and reliability.

Responsibilities

• Greet and assist clients, visitors, and vendors professionally.
• Answer and direct incoming calls; relay messages.
• Schedule and confirm attorney and staff appointments.
• Process, scan, and distribute incoming mail; prepare outgoing mail and courier deliveries.
• Track and maintain inventory of office supplies; order items as needed.
• Support executive administrative needs of the firm’s owner, including calendar.
• Coordinate with vendors, including IT management company and courier services.
• Assist with general administrative duties such as document preparation, scanning, filing, and data entry.
• Monitor firm email and route inquiries appropriately.
• Ensure timely and organized filing of client documents in the case management system.
• Maintain strict confidentiality of all client and internal firm matters.

Skills

Communication skills

Computer skills

Job description

Our client is seeking a receptionist for their busy law firm. The ideal person must be comfortable working in a fast paced environment, have excellent communication skills along with computer skills.

This is an excellent opportunity for someone who has general office skills and is looking to segue their career into the legal field with a firm that can offer stability and growth.

Responsibilities:

• Greet and assist clients, visitors, and vendors in a professional and courteous manner
• Answer and direct incoming phone calls; take and relay accurate messages
• Schedule and confirm appointments and consultations for attorneys and staff
• Process, scan, and distribute incoming mail; prepare outgoing mail and courier deliveries
• Track and maintain inventory of office supplies; order items as needed
• Support executive administrative needs of the firm’s owner, including calendar
• Coordinate with vendors, including IT management company and courier services
• Assist with general administrative duties such as document preparation, scanning, filing, and data entry
• Monitor firm email and route inquiries appropriately
• Ensure timely and organized filing of client documents in the case management system
• Maintain strict confidentiality of all client and internal firm matters

BENEFITS

We offer eligible employees competitive pay and access to a range of benefits and support programs, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Benefits are based on assignment type, schedule, length of employment, and plan eligibility requirements.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.