Front Desk Administrator

Robinson and Casey, PLLC; Boca Raton (FL); On-site; USD 55,000 - 58,000; Full time

Job summary

Robinson & Casey, PLLC in Florida is seeking a friendly and professional receptionist to be the face of our local practice. You will welcome visitors, answer calls and emails, schedule meetings, arrange travel, and support daily operations in a fast-paced legal office.

Ideal candidates are strong communicators with a reliable work ethic and a customer-service mindset. This on-site role requires Florida residency or relocation-friendly status and a willingness to work closely with attorneys and

Qualifications

• Must have graduated high school, a G.E.D. or equivalent.
• 1+ year of front desk receptionist experience or related job experience preferred.
• Proficient computer skills and knowledge of Microsoft Office.
• Strong customer service, interpersonal, organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Comfortable handling sensitive and confidential information.

Responsibilities

• Greet visitors warmly and direct them appropriately.
• Book travel arrangements and prepare itineraries for meetings.
• Schedule and maintain calendar appointments.
• Answer phone calls and emails; route messages to the right team.
• Maintain front desk security and sign-in procedures.
• Provide administrative support and assist with events as needed.
• Support attorneys and staff on special projects.

Skills

Customer service

Communication

Multitasking

Time management

Front desk experience

Problem solving

Professional demeanor

Education

High school diploma

G.E.D.

Tools

Microsoft Office

Job description

Are you a talented multitasker who loves interacting with people? We’re looking for a positive and professional receptionist to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. If this sounds like you, apply today! Candidates must be located in Florida and able to work on-site.

At Robinson & Casey, we believe that compassion and doing things the right way go hand in hand. We specialize in Behavioral Health Law — the Marchman Act and Guardianship — which means we walk alongside families in the hardest moments of their lives, guiding them down proven legal paths to lifesaving treatment for their loved ones. We're not just in the business of law. We're in the business of helping families rebuild, recover, and move forward — through systems that work, processes we trust, and a team that shows up for every family we serve. Our values — Honesty, Courage, Integrity, Empathy, Perseverance, and Service — guide everything we do.

Please note: Out of courtesy to our office, please apply online. Applicants who call the Firm will not be considered.

Responsibilities

• Give every employee, client, and visitor a warm welcome at the front desk and communicate any important information or directions.
• Book travel arrangements and prepare itineraries so off‑site meetings go smoothly.
• Make appointments for employees and ensure the calendar is current and correct.
• Respond to incoming phone calls and emails and make sure the right people receive all important information.
• Keep the front office secure by ensuring all visitors follow the proper sign‑in procedures.
• Serve as the first point of contact for clients, visitors, and callers, providing a warm and professional experience.
• Answer and direct incoming phone calls and emails to the appropriate team members.
• Greet and assist clients and guests arriving at the office.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies, inventory, and vendor orders to ensure smooth day‑to‑day operations.
• Schedule meetings, appointments, and conference room usage.
• Provide administrative support, including data entry, document preparation, scanning, filing, photocopying, and record management.
• Assist with firm events, meetings, and travel arrangements as needed.
• Support attorneys and staff with special projects and assigned administrative tasks.
• Maintain organized office systems and ensure common areas remain professional and welcoming.
• Assist leadership with operational and administrative initiatives as assigned.

Qualifications

• Must have graduated high school, received a G.E.D. or equivalent.
• Comfortable taking telephone calls and mitigating stressful situations.
• 1+ year of front desk receptionist experience or related job experience preferred.
• Proficient computer skills and knowledge of Microsoft Office.
• Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills with a professional demeanor.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize responsibilities in a fast‑paced environment.
• Proficiency with Microsoft Office Suite and general office technology.
• Comfortable handling sensitive and confidential information.
• Previous experience as a receptionist, administrative assistant, office coordinator, or similar administrative role preferred.
• High school diploma or equivalent required; additional administrative training or education is a plus.
• Candidates must be located in Florida and able to work on-site.

Compensation

$55,000 - $58,000 yearly