Payroll Specialist

Beacon Hill Staffing Group, LLC; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a Payroll Specialist to process multi-state payroll for hourly employees, ensure accuracy and timeliness, and manage adjustments and deductions. The role requires experience with ADP Workforce Now or ADP Vantage and strong Excel skills.

Responsibilities include payroll reporting, GL support, and responding to employee payroll inquiries while maintaining compliance with wage and hour regulations.

Qualifications

• 1+ year of payroll processing experience for 1k+ employees.
• Experience processing payroll for a multi-state workforce.
• Working knowledge of federal and state wage, hour, and payroll tax regulations.
• Proficient in Microsoft Excel for reporting and data analysis.

Responsibilities

• Process multi-state payroll for hourly employees, ensuring accurate and timely payroll administration.
• Manage payroll adjustments, including retroactive payments, manual checks, and payroll corrections.
• Administer wage garnishments and court-ordered deductions.
• Prepare and review payroll reports and reconcile payroll data.
• Assist with general ledger support and payroll-related journal entries.

Skills

Payroll processing

Multi-state payroll

Attention to detail

Analytical skills

Communication skills

Excel proficiency

Form W-2 & tax forms

Problem solving

Tools

ADP Workforce Now

ADP Vantage

Payroll systems

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Key Responsibilities

• Process multi-state payroll for hourly employees, ensuring accurate and timely payroll administration.
• Manage payroll adjustments, including retroactive payments, manual checks, and payroll corrections.
• Administer and maintain wage garnishments, child support orders, tax levies, and other court-ordered deductions.
• Review payroll practices and procedures to ensure compliance with federal, state, and local wage and hour regulations.
• Maintain accurate payroll records and ensure adherence to organizational policies and compliance requirements.
• Respond to agency requests and inquiries related to child support, DSS documentation, and payroll matters.
• Serve as a primary point of contact for employee payroll questions, including direct deposit, self-service portal access, tax forms, and pay discrepancies.
• Perform payroll reporting, audits, reconciliations, and data analysis on a weekly, monthly, quarterly, and year-end basis.
• Assist with general ledger support, payroll account reconciliations, and payroll-related journal entries.
• Respond to employee and management inquiries regarding payroll transactions, W-2s, garnishments, and tax documentation.
• Coordinate distribution of payroll-related resources and employee payment solutions as needed.
• Support special payroll projects and process improvement initiatives.

Qualifications

• Minimum of 1 year of payroll processing experience for 1k+ employees.
• Experience processing payroll for a multi-state workforce.
• Experience with ADP Workforce Now, ADP Vantage, or similar payroll systems.
• Working knowledge of federal and state wage, hour, and payroll tax regulations.
• Intermediate Microsoft Excel skills, including Pivot Tables, VLOOKUPs, and basic reporting functions.
• Strong attention to detail with a high degree of accuracy.
• Excellent verbal and written communication skills.
• Strong problem-solving and analytical abilities.
• Ability to prioritize multiple tasks and meet critical deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future