Receptionist

WhiteCap Search; New York (NY); On-site; USD 28,000 - 39,000; Full time

Job summary

Whitecap is seeking a front-office receptionist in Brooklyn to welcome visitors, support guests, and serve as the first point of contact for employees and clients.

Responsibilities include managing meetings via Google Calendar, coordinating room changes, handling office requests, and collaborating with EAs. Proficiency with Google Workspace, Slack, Zoom, Jira, and Confluence is a plus; strong hospitality skills are essential. Onsite Monday–Friday in Brooklyn.

Qualifications

• 1 year of corporate office, receptionist, or administrative experience required.

Responsibilities

• Serve as the primary receptionist and first point of contact for employees, clients, and guests.
• Welcome visitors and create a warm, professional, and inviting experience.
• Manage meeting and conference room scheduling through Google Calendar.
• Coordinate scheduling changes, including moving meetings and conference rooms as needed.
• Manage incoming office‑related requests and tickets.
• Communicate with employees through Slack and support virtual meetings through Zoom.
• Collaborate with Executive Assistants and other administrative team members as needed.
• Help maintain an organised, professional, and welcoming front‑office environment.
• Provide general administrative and office support as needed.

Skills

Google Workspace

Slack

Zoom

Jira

Confluence

Hospitality

Executive Assistant

Organisational Skills

Tools

Google Calendar

Slack

Zoom

Jira

Confluence

Job description

Whitecap is a leading music and technology company known for its creative, energetic, and collaborative office environment. This opportunity is ideal for individuals passionate about music and culture, offering the chance to work alongside artists, musicians, and professionals across the music industry. Employees at Whitecap have the unique opportunity to interact with well‑known performing artists and influential figures, all within a vibrant atmosphere that is deeply connected to the music and entertainment world.

Responsibilities

• Serve as the primary receptionist and first point of contact for employees, clients, and guests.
• Welcome visitors and create a warm, professional, and inviting experience.
• Manage meeting and conference room scheduling through Google Calendar.
• Coordinate scheduling changes, including moving meetings and conference rooms as needed.
• Manage incoming office‑related requests and tickets.
• Communicate with employees through Slack and support virtual meetings through Zoom.
• Collaborate with Executive Assistants and other administrative team members as needed.
• Help maintain an organised, professional, and welcoming front‑office environment.
• Provide general administrative and office support as needed.

Qualifications

• 1 year of corporate office, receptionist, or administrative experience required.
• Strong proficiency with Google Workspace, particularly Google Calendar, strongly preferred.
• Experience with Slack and Zoom.
• Familiarity with Jira and Confluence is a plus.
• Hospitality or guest‑facing experience is strongly preferred.
• Executive Assistant experience is a plus.
• Highly personable, warm, and professional demeanor.
• Strong organisational skills and attention to detail.
• Comfortable interacting with a wide variety of employees, clients, and external guests.
• Ability to work onsite in Brooklyn Monday‑Friday.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.