Administrative Assistant

Gainor Staffing; West Palm Beach (FL); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

100% covered health insurance

Unlimited PTO

401(k) with matching

Job summary

A leading financial firm servicing the music industry is seeking an experienced Administrative Assistant to join their hybrid team in West Palm Beach. The role involves managing schedules, preparing reports, and ensuring confidentiality. Candidates should have strong organizational skills and at least 2 years of administrative experience.

Qualifications

• 2+ years’ administrative experience in a professional services environment.
• Precise, detail-oriented, with excellent organizational skills.
• Strong confidentiality and discretion.

Responsibilities

• Manage calendars and meeting schedules.
• Prepare detailed expense reports.
• Book travel arrangements, including flights and lodging.

Skills

Organizational skills

Communication skills

Attention to detail

Confidentiality

Education

Bachelor’s degree

Tools

Microsoft Suite

Job description

Job Title: Administrative Assistant

Our client, a financial firm servicing the music industry, is seeking an experienced Administrative Assistant to join their team. The position is hybrid and based 4 out of 5 days per week at their office in West Palm Beach.

Job Details

1. Manage calendars and meeting schedules
2. Prepare detailed expense reports
3. Book travel arrangements, including flights and lodging
4. Coordinate meeting details, including preparing materials
5. Manage confidential information with utmost discretion
6. Assist with event planning and coordination
7. Oversee office supply inventory and coordinate with vendors
8. Manage projects, priorities, and requests, ensuring timely completion
9. Salary Range: $58-62k annually, based on experience
10. Benefits: Excellent package including 100% covered health insurance, unlimited PTO, and 401(k) with matching

Skills and Qualifications

1. Bachelor’s degree preferred
2. 2+ years’ administrative experience in a professional services environment
3. Precise, detail-oriented, with excellent organizational skills
4. Proficiency in Microsoft Suite (Outlook, Word, Excel)
5. Excellent verbal and written communication skills
6. Strong confidentiality and discretion

Gainor is committed to equal employment opportunity and providing a discrimination- and harassment-free work environment. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender identity, age, national origin, immigration status, marital or familial status, citizenship, physical or mental disability, genetic information, veteran or military status, or any other protected characteristic under applicable law.