Receptionist

Freeman Company; Las Vegas (NV); On-site; USD 19,000 - 25,000; Part time

Benefits offered by this job

Retirement with Company Match

Job summary

The Freeman Company’s Event & Exhibit Services team is seeking a part-time receptionist to be the first point of contact for callers, visitors, and clients at our Las Vegas office. You will manage a multi-line phone system, greet guests, and support daily administrative duties.

This in-office role emphasizes safety and organization, with responsibilities including mail handling, document processing, scheduling, and coordinating with vendors to ensure smooth events.

Qualifications

• High School Diploma or equivalent required.
• Type 40 wpm.
• Strong understanding of Microsoft Outlook, Word, Excel and working with PDF documents.
• Basic understanding of workplace safety practices and applicable OSHA requirements.
• Ability to consistently follow safety rules and contribute to a positive safety culture.

Responsibilities

• Greet on-site visitors and direct to the appropriate team.
• Answer incoming telephone calls, forward or take messages as required.
• Create, maintain, and distribute telephone lists and spreadsheets.
• Provide callers with address, directions, and general information about the organization.
• Perform clerical duties such as scanning, filing, and copying of documents.
• Receive, sort, and route mail and packages; notify recipients as needed.
• Assist with preparation of outgoing mail and use of postage machine.
• Maintain employee parking pass records and provide updates as needed.
• Manage beverage inventory for office needs and coordinate with accounting.
• Maintain visitor badge inventory and ensure compliance with security protocols.
• Coordinate seasonal décor in lobby and common areas.
• Follow all safety policies and report hazards or unsafe conditions.
• Participate in safety discussions and share concerns openly.
• Use tools and protective gear properly to prevent injuries.
• Perform other duties as assigned.

Skills

Typing 40 wpm

Microsoft Outlook

Microsoft Word

Microsoft Excel

PDF handling

OSHA safety basics

Safety culture awareness

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

About Us

As part of The Freeman Company, Event & Exhibit Services designs and delivers unforgettable moments that create a bond between audiences and our clients. It’s just one reason why we’re the leader in live events.

About Us

As part of The Freeman Company, Event & Exhibit Services designs and delivers unforgettable moments that create a bond between audiences and our clients. It’s just one reason why we’re the leader in live events.

Summary

The Part-Time Receptionist serves as the first point of contact for callers, customers, and visitors, operating a multi-line telephone system to answer and direct incoming calls efficiently. Under direct supervision, this role performs a variety of administrative and clerical duties, including computer-based work and other routine assignments as needed. The Receptionist interacts professionally with customers, team members, and third-party vendors/partners, ensuring a positive experience and delivering exceptional service in support of business operations. Support a safe work environment by following all safety policies and procedures, taking personal responsibility for safety, reporting hazards or concerns promptly, and contributing to a culture that prioritizes safety every day.

This position will support our Event & Exhibit Services team. The position follows an in-person schedule working in-office and/or show-site based out of Las Vegas, NV.

Essential Duties & Responsibilities

• Welcome on-site visitors, determine nature of business, announce visitors to appropriate team members.
• Answer incoming telephone calls, determine purpose of caller, forward calls to appropriate team member or department, or takes messages as required.
• Create, maintain, and distribute telephone lists and spreadsheets as required.
• Answer questions about the organization and provide callers with branch address, directions, and other general information.
• Perform clerical duties as needed, such as scanning, filing, copying, creating and maintaining digital documents as assigned.
• Receive, sort, and route mail and packages. Notify recipient and follow up as needed.
• Assist with the preparation of outgoing mail/packages and use postage machine.
• Maintain accurate employee parking pass records and provide updates as needed.
• Manage beverage inventory for office refrigerators, including restocking, product rotation, and inventory coordination with the accounting team.
• Maintain and track visitor badge inventory and usage, ensuring accurate records, timely badge recovery, and compliance with facility security protocols.
• Coordinate seasonal and holiday décor within the lobby and common areas to maintain a welcoming and professional environment.
• Follow all company safety policies, procedures, and work instructions, including completing required safety training and always applying safe work practices.
• Immediately report any workplace accidents, near misses, hazards, or unsafe conditions to a manager or through an appropriate reporting channel.
• Participate in safety discussions and communicate concerns or feedback openly to help maintain a safe work environment.
• Use tools, equipment, and protective gear properly to prevent injuries and incidents.
• Perform other duties as assigned.

Education & Experience

• High School Diploma or equivalent required.
• Type 40 wpm.
• Strong understanding of Microsoft Outlook, Word, Excel and working with PDF documents.
• Basic understanding of workplace safety practices and applicable OSHA requirements.
• Ability to consistently follow safety rules and contribute to a positive safety culture.

What We Offer

Our part-time as needed positions are not benefit eligible; however, these roles are eligible to participate in:

• Retirement with Company Match

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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