Corporate Receptionist

CAMS; Houston (TX); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Long-term disability

Short-term disability

Life insurance

401k

Flexible spending accounts

Tuition reimbursement

Employee referral program

Job summary

CAMS is seeking an experienced receptionist in Houston to provide a friendly, professional first impression to staff and visitors. The role requires multi-tasking across calls, emails, and in-person inquiries, and maintaining an efficient, secure, and organized front desk environment.

Ideal candidates will have at least 5 years in a receptionist/administrative role, strong MS Office skills, and the ability to coordinate with multiple departments.

Qualifications

• Experience: 5+ years in a receptionist/administrative support role.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Proficient with MS Office (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communication across all levels of the organization.

Responsibilities

• Greet and direct visitors and staff; answer calls and transfer to appropriate personnel.
• Maintain reception area and office common spaces in a professional manner.

Skills

Excellent communication

Organizational skills

Team collaboration

Multitasking

Education

High School Diploma

Bachelor’s degree a plus

Tools

Microsoft Office

Adobe Creative Suite

Job description

Brief Description

The receptionist will be responsible for providing a friendly, professional first impression to both staff and visitors via face-to-face, email or telephone. The ideal candidate will be self-motivated, highly organized, and can multi-task within diverse demands. This individual will create efficiency in their daily workflow, maintain office morale, and provide clerical support within the organization.

• Greets, announces and verifies all guests, in-person or telephone; answering or referring inquiries
• Directs visitors by maintaining employee and department directories; giving instructions
• Willing and able to have a mainstay presence at the receptionist’s desk during business hours (Mon-Fri, 8a-5p CT)
• Enforces office security by following procedures; issuing and retrieving visitor badges
• Maintains safe, clean office and reception areas by complying with office procedures, rules, and regulations
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Contributes to team effort by accomplishing related results as needed
• Responds to incoming calls, transfer to appropriate personnel, distribute messages, interact with customers, distributors and vendors
• Places and distributes orders for office, kitchen and food supplies
• Maintains regular, consistent and professional attendance, punctuality, and personal appearance
• Manages, organizes, and updates relevant employee data, contact lists, and in-house library of pertinent materials
• Pick-up, sort and distribute incoming and outgoing mail and deliveries on a daily basis
• Assists in administrative problem solving, program/project planning, development, execution of stated goals and objectives
• Meeting coordination, conference trade shows, program functions and/or special events assistance
• Create, compose and edit administrative correspondence and documentation
• Monitors, reconciles, and assists with day-to-day administration of all areas, including, but not limited to, expense reports, travel arrangements, conference room calendar maintenance, creating and maintaining files, etc.
• Performs diverse range of administrative activities for department; serves as a central point of liaison with other areas and external constituencies in the resolution of a variety of day-to-day matters
• Material preparation assistance, i.e., agendas, PowerPoint presentations, EXCEL spreadsheets, etc.
• Perform other duties as deemed necessary and subject to change at any given time

Requirements

• Requires at least 5+ years of relevant experience
• High School Diploma required; Bachelor's degree a plus
• Physically able to perform; frequent lifting up to 25 pounds, bending, climbing stairs, pulling, prolonged standing or sitting, etc.
• Proficient in Microsoft Office applications (Outlook, PowerPoint, EXCEL, and Word); Adobe Creative Suite a plus
• Excellent organizational skills
• Solid verbal and nonverbal communication skills; above average interpersonal skills
• Ability to work with several individuals, as part of a team, and take direction from various sources simultaneously
• Ability to communicate within all levels in organization, take initiative, and possess dependability

  Summary

  Applicants must possess a valid driver's license and maintain a clean driving record, as this position requires occasional travel for company business. Candidates should be comfortable operating a vehicle as part of their job responsibilities and must meet any applicable company and insurance requirements.

  • Full-time employees are offered the following: medical, dental, vision, LTD, STD, and Life insurance plans.
  • You can even select additional ‘al la carte’ benefits to meet all your needs.
  • You can also enroll in our 401k, flex spending accounts for medical and childcare needs, and participate in our employee referral and tuition reimbursement programs.

  Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

  We believe in transparency and providing candidates with important information to make informed decisions. The salary range for this position is commensurate with experience, qualifications, and location. Actual compensation will be determined based on several factors, including but not limited to skills, experience, and relevant qualifications.

  This range represents the base salary and does not include other forms of compensation, such as bonuses, benefits, or equity, which may be offered in addition to the base pay. The company reserves the right to modify compensation ranges at any time in accordance with business needs and market conditions.