Receptionist

Dinsmore & Shohl LLP; Columbus (OH); Vor Ort; USD 19.000 - 28.000; Vollzeit

Zusammenfassung

Dinsmore & Shohl LLP seeks a Receptionist for our Columbus, OH office. You will answer phones, greet visitors, manage conference room bookings, and support attorneys and staff with administrative tasks.

The role requires excellent customer service, strong communication and writing skills, attention to detail, and the ability to multi-task under pressure. Prior law firm experience is a plus.

Qualifikationen

• High School Diploma or GED required.
• Excellent customer service and professional ethics.
• Strong writing and communication skills.
• Ability to operate a multi-line phone and paging system.
• Detail-oriented with ability to multi-task and meet deadlines.
• Experience in a law firm is a plus.

Aufgaben

• Answer phones and transfer calls to appropriate person. Deliver prompt, accurate messages to attorneys and staff.
• Greet clients/guests and notify attorneys or staff when visitors have arrived
• Manage the office conference room bookings, schedule meetings, and place catering orders; Set up and breakdown of the conference room
• Maintain the reception, conference room and kitchen areas
• Place weekly office supply order; sort and distribute office supplies upon receipt of weekly delivery
• Sort and distribute incoming mail and packages
• Use postage meter to prepare outgoing mail and bring to drop box each day
• Prepare items for shipping via FedEx and bring to drop box each day
• Assist with new hire office set up
• Assist with coordinating events
• Assist with administrative projects as assigned, including document copying and scanning
• Ability to operate standard office equipment, including personal computer, photocopier, fax machine, phone and voicemail systems
• Work closely with Regional Office Administrator

Kenntnisse

Customer service

Multi-line phone

Communication skills

Discretion/confidentiality

Writing and proofreading

Organization

Teamwork

Ausbildung

High School Diploma/GED

Jobbeschreibung

Dinsmore is seeking a Receptionist at our Columbus, OH location.

Responsibilities

• Answer phones and transfer calls to appropriate person. Deliver prompt, accurate messages to attorneys and staff
• Greet clients/guests and notify attorneys or staff when visitors have arrived
• Manage the office conference room bookings, schedule meetings, and place catering orders; Set up and breakdown of the conference room
• Maintain the reception, conference room and kitchen areas
• Place weekly office supply order; sort and distribute office supplies upon receipt of weekly delivery
• Sort and distribute incoming mail and packages
• Use postage meter to prepare outgoing mail and bring to drop box each day
• Prepare items for shipping via FedEx and bring to drop box each day
• Assist with new hire office set up
• Assist with coordinating events
• Assist with administrative projects as assigned, including document copying and scanning
• Ability to operate standard office equipment, including personal computer, photocopier, fax machine, phone and voicemail systems
• Work closely with Regional Office Administrator

Requirements

• Exhibit initiative and pro-active behavioral style
• Ability to conduct work with strong personal and professional ethics and integrity
• Ability to provide excellent customer service
• Ability to use multi-line phone and paging system
• Superior interpersonal skills in dealing with all levels of the Firm (attorneys, administrative assistants, administration and other members of staff) and with clients and visitors
• Ability to effectively report to several professionals on a large variety of tasks and manage priorities amid an occasionally heavy volume of work
• Ability to keep information confidential
• Must have strong writing and excellent communication skills
• Must be able to create, edit, proofread and finalize all written communication, including emails, memos documents, etc.
• Must be detail oriented with a high degree of accuracy
• Must be able to multi-task prioritizing appropriately to meet deadlines and work well under pressure
• Ability to work additional hours as needed
• High School Diploma/GED required
• Previous experience in a law firm setting a plus