Legal Administrative Assistant

Dinsmore; Cincinnati (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

Dinsmore in Cincinnati, OH is seeking a Legal Administrative Assistant to support multiple labor and employment attorneys. The role requires experience handling case documents, court filings, calendars, and client communications.

You will manage team files, data entry in the case management system, proofreading of pleadings, and timely delivery of mail and courier materials. The ideal candidate excels at multitasking, attention to detail, and teamwork in a fast-paced litigation practice.

Qualifications

• 5+ years of Legal Administrative Assistant experience.
• Experience with labor & employment preferred.
• Excellent technical and communication skills.
• Attention to detail with proofreading skills.
• Proven success as a positive team player as well as an independent worker.
• Ability to multi-task and balance multiple projects and priorities simultaneously.

Responsibilities

• Maintain positive contact with clients, attorneys, and staff.
• Provide administrative support including terminology relevant to the practice area.
• Manage attorney/paralegal communications.
• Prepare and process documents – multiple electronic filings throughout Ohio Courts.
• Maintain schedules and calendars of multiple attorneys/paralegals.
• Open all team files.
• Data entry and maintenance with client systems.
• Prepare reinstatement/payoff letters.
• Follow up on return of filings.
• Prepare overnight packages.
• Communicate with clients via telephone and websites as needed.
• Maintain court dockets; preparing Pleadings, Motions, Affidavits, etc.
• Maintain accurate and current information in case management system.
• Meet client deadlines and adapt to industry changes.
• Build and maintain positive relationships with clients, opposing counsel, court clerks, etc.
• Prepare and format memoranda, correspondence, legal advertisements, deeds, assignments, and various other legal documents.
• Ensure the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles.
• Field calls from borrowers, clients, and other outside parties in a courteous and effective manner.
• Ensure timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Develop and maintain collegial relationships with business associates and clients.
• Review title reports and recorded documents.
• Proofread legal documents as required.
• Provide support to attorneys in a high volume, time sensitive atmosphere.
• Perform other duties and responsibilities as needed.

Skills

Legal administrative experience

Communication skills

Attention to detail

Multitasking

Job description

Dinsmore is seeking a Legal Administrative Assistant in our Cincinnati, OH location who will support multiple attorneys in the Labor & Employment practice groups. The ideal candidate will have experience working with Labor & Employment attorneys.

Responsibilities

• Maintain positive contact with clients, attorneys, and staff
• Provide typical administrative support functions including knowledge of specialized terminology relevant to the practice area
• Manage attorney/paralegal communications
• Prepare and process documents – Multiple electronic filings throughout Ohio Courts
• Maintain schedules and calendars of multiple attorneys/paralegals
• Open all team files
• Data entry and maintenance with client systems
• Prepare reinstatement/payoff letters
• Follow up on return of filings
• Prepare overnight packages
• Communicate with clients via telephone and websites as needed
• Maintain court dockets; preparing Pleadings, Motions, Affidavits, etc.
• Maintain accurate and current information in case management system
• Meet client deadlines and adapt to industry changes
• Build and maintain positive relationships with clients, opposing counsel, court clerks, etc.
• Prepare and format memoranda, correspondence, legal advertisements, deeds, assignments, and various other legal documents
• Ensure the effective and timely delivery of outgoing mail, messenger deliveries, overnight deliveries, and facsimiles
• Field calls from borrowers, clients, and other outside parties in a courteous and effective manner
• Ensure timely, courteous, and thorough responses to a heavy volume of email correspondence
• Develop and maintain collegial relationships with business associates and clients
• Review title reports and recorded documents
• Proofread legal documents as required
• Provide support to attorneys in a high volume, time sensitive atmosphere
• Perform other duties and responsibilities as needed

Requirements

• 5+ years of Legal Administrative Assistant experience
• Good understanding of the legal process surrounding labor & employment preferred
• Excellent technical and communication skills
• Attention to detail with top notch proofreading skills
• Proven success as a positive team player as well as an independent worker
• Ability to multi-task and balance multiple projects and priorities simultaneously
• Highly motivated professional who is enthusiastic about the opportunity of learning the labor & employment practice area