Receptionist 8am-4pm

INNOVATIVE ARBOR HILLS; Florida; On-site; USD 38,000 - 46,000; Full time

Job summary

Prismhr Hire is seeking a professional receptionist to be the first point of contact for visitors and staff in our New York office. You will manage daily administrative tasks and keep the front desk running smoothly, presenting a welcoming and organized environment.

Responsibilities include greeting guests, answering calls, scheduling, mail handling, documentation and data entry, and providing administrative support to multiple departments.

Qualifications

• Prior receptionist or front desk experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Professional demeanor and confidentiality.

Responsibilities

• Greet and assist visitors professionally.
• Answer and route phone calls promptly.
• Schedule appointments and coordinate calendars.
• Sort and distribute mail and deliveries.
• Maintain a presentable front desk area.
• Provide admin support to staff and management.
• Assist with data entry, filing, scanning, and document prep.
• Respond to general inquiries and direct requests.
• Support day-to-day office operations.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Confidentiality

Independent work

Education

High school diploma or equivalent

Tools

MS Office

Phone systems

Job description

We are seeking a professional, friendly, and organized individual to join our team and serve as the first point of contact for visitors, callers, and staff. This role is ideal for someone who enjoys creating a welcoming environment, managing daily administrative tasks, and keeping the front desk running smoothly.

Responsibilities

• Greet and assist visitors in a courteous and professional manner
• Answer and route incoming phone calls promptly and accurately
• Manage scheduling, appointments, and calendar coordination as needed
• Receive, sort, and distribute mail, packages, and deliveries
• Maintain an organized and presentable front desk area
• Provide administrative support to staff and management
• Assist with data entry, filing, scanning, and document preparation
• Respond to general inquiries and direct requests to the appropriate person or department
• Support day-to-day office operations and help ensure a positive visitor experience

Qualifications

• Previous experience in a receptionist, front desk, customer service, or administrative role preferred
• Strong verbal and written communication skills
• Professional demeanor with excellent interpersonal skills
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Proficiency with common office software and phone systems
• Ability to maintain confidentiality and handle sensitive information appropriately
• Reliable, punctual, and able to work independently with minimal supervision

Schedule

This position is scheduled for 8:00 AM to 4:00 PM.

What We Offer

• A professional and supportive work environment
• Opportunity to interact with a variety of people and departments
• Hands-on experience in a front office setting
• A role where your organization and communication skills make a daily impact