Reception & Office Services Specialist

Perkins Thompson; Portland, Northern (OR, KY); Hybrid; USD 33,000 - 41,000; Full time

Job summary

Perkins Thompson in Portland seeks an Office Services Specialist to support daily operations and serve as the primary visitor contact. You will manage a busy reception, client intake, mail, and conference room logistics, ensuring professional interaction and smooth workflow.

The role requires strong computer skills, organization, and the ability to work independently and with attorneys and staff in a structured office environment.

Qualifications

• Proficient with MS Office and document management systems.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Ability to handle confidential information professionally.

Responsibilities

• Serve as the first point of contact for visitors and route calls on a multi-line system.
• Coordinate client intake procedures and schedule meetings and calls.
• Manage mail, deliveries, and courier services, and maintain meeting rooms.
• Keep common areas clean, stocked, and well organized throughout the day.
• Provide administrative support to attorneys and staff and assist with copying, scanning, and filing.
• Maintain archival and document storage processes and assist with special projects.
• Support onboarding, calendars, and office operations as needed.

Skills

Customer service

Communication

Organizational skills

Problem solving

Reliability

Confidentiality

Attention to detail

Tools

Microsoft Office

Document management systems

Multi-line phone systems

Office equipment

Job description

Perkins Thompson in Portland seeks an Office Services Specialist to support daily operations and serve as the primary visitor contact. You will manage a busy reception, client intake, mail, and conference room logistics, ensuring professional interaction and smooth workflow.

The role requires strong computer skills, organization, and the ability to work independently and with attorneys and staff in a structured office environment.