Office Assistant

Pacific Cascade Legal; Portland (OR); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

Health benefits

PTO

Paid holidays

Floating holiday

Life insurance

Bonus opportunities

PD sessions

Job summary

Pacific Cascade Legal seeks a dependable Office Assistant for our Portland office to support business operations and legal teams. The role is based at the Portland reception desk, assisting with client check-in, mail, records, and general administrative tasks in a fast-paced environment.

The position is full-time and in-person, with no remote work. Applicants should be organized, proactive, and capable of balancing multiple duties across departments while maintaining confidentiality.

Qualifications

• High school diploma or equivalent required; some college preferred.
• Previous administrative, office, reception, or customer service experience preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and comfort learning new technology and software.
• Strong organizational skills and attention to detail.
• Ability to effectively prioritize and manage multiple tasks.
• Dependable, professional, and comfortable working in a fast-paced environment.
• Ability to take initiative and work both independently and collaboratively.
• Comfortable interacting professionally with clients, attorneys, staff, vendors, and other visitors.
• Ability to maintain confidentiality and exercise good judgment when handling sensitive information.

Responsibilities

• Assist with day-to-day business and administrative operations of the firm.
• Provide general administrative support to firm leadership, HR, and other departments as needed.
• Work from the Portland reception desk and serve as a welcoming point of contact for clients, visitors, vendors, and team members.
• Greet clients and visitors and assist with client check-in.
• Provide overflow phone coverage as needed.
• Assist with filing, scanning, copying, mailing, and processing documents.
• Maintain and organize electronic and physical records, paperwork, and files.
• Assist legal teams with administrative and case-related tasks as assigned.
• Receive, sort, and distribute incoming mail, packages, and deliveries.
• Assist with outgoing mail, shipping, and other correspondence.
• Monitor office supplies and assist with ordering and maintaining inventory.
• Help maintain organized and professional shared office and reception areas.
• Assist with occasional office errands and special projects.
• Enter and update information accurately in firm systems and databases.
• Handle confidential and sensitive client, employee, and firm information with discretion.
• Collaborate with team members across departments to help meet deadlines and keep projects moving.
• Provide additional administrative and operational support as needed.

Skills

Communication skills

Microsoft Office

Organizational skills

Multitasking

Initiative

Teamwork

Education

High school diploma or equivalent

Some college preferred

Job description

Employment Type: Full-Time | Hourly, Non-Exempt | In-Person

Compensation: $25.00 per hour

Pacific Cascade Legal is seeking a proactive, organized, and dependable Office Assistant to join our Portland office. This role will primarily support the business and administrative operations of the firm, while also assisting our legal teams with various administrative and legal support tasks as needed.

This position will work from our Portland reception area and will play an important role in keeping the day-to-day operations of the office running smoothly. We’re looking for someone who enjoys variety, takes initiative, stays organized, and is comfortable jumping in wherever support is needed.

This is a full-time, in-person position and is not eligible for remote work.

This is a great opportunity for someone with strong organizational and time-management skills who is interested in gaining experience in both the business operations and legal sides of a growing law firm.

Key Responsibilities

• Assist with day-to-day business and administrative operations of the firm
• Provide general administrative support to firm leadership, HR, and other departments as needed
• Work from the Portland reception desk and serve as a welcoming point of contact for clients, visitors, vendors, and team members
• Greet clients and visitors and assist with client check-in
• Provide overflow phone coverage as needed
• Assist with filing, scanning, copying, mailing, and processing documents
• Maintain and organize electronic and physical records, paperwork, and files
• Assist legal teams with administrative and case-related tasks as assigned
• Receive, sort, and distribute incoming mail, packages, and deliveries
• Assist with outgoing mail, shipping, and other correspondence
• Monitor office supplies and assist with ordering and maintaining inventory
• Help maintain organized and professional shared office and reception areas
• Assist with occasional office errands and special projects
• Enter and update information accurately in firm systems and databases
• Handle confidential and sensitive client, employee, and firm information with discretion
• Collaborate with team members across departments to help meet deadlines and keep projects moving
• Provide additional administrative and operational support as needed

Qualifications

• High school diploma or equivalent required; some college preferred
• Previous administrative, office, reception, or customer service experience preferred
• Previous experience in a law firm or professional services environment is a plus, but not required
• Strong verbal and written communication skills
• Proficiency with Microsoft Office and comfort learning new technology and software
• Strong organizational skills and attention to detail
• Ability to effectively prioritize and manage multiple tasks
• Dependable, professional, and comfortable working in a fast-paced environment
• Ability to take initiative and work both independently and collaboratively
• Comfortable interacting professionally with clients, attorneys, staff, vendors, and other visitors
• Ability to maintain confidentiality and exercise good judgment when handling sensitive information

Schedule & Work Location

This is a full-time, in-person position based in our Portland office. The Office Assistant will work primarily from the reception desk and must be available to work onsite during their regularly scheduled hours.

This position is not eligible for remote or work-from-home arrangements.

Compensation & Growth

• $25.00 per hour
• Full-time, hourly, non-exempt position
• Opportunity to gain experience across both the business operations and legal sides of the firm
• Potential for future growth into administrative, operations, HR, or legal support roles based on experience, performance, and firm needs

Employee Benefits

Pacific Cascade Legal offers a comprehensive benefits package to eligible employees, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance
• Optional supplemental insurance through AFLAC
• Paid Time Off (PTO)
• Paid holidays and a floating holiday
• Monthly massage or facial benefit
• Performance bonus opportunities
• "Lunch and Learn" professional development sessions
• Company-wide team-building events

About Pacific Cascade Legal:

Pacific Cascade Legal is a dynamic law firm with locations throughout the Pacific Northwest. We are a forward-thinking firm committed to continuously improving how we serve our clients. Our goal is to ensure every client feels heard, prioritized, and supported throughout their case, ultimately helping them move forward from difficult situations with confidence and clarity.

Our firm is supported by dedicated teams in Marketing, Intake, Billing, HR, and Finance, allowing our attorneys to focus on delivering exceptional legal work. We are driven by collaboration, innovation, and a shared commitment to excellence.

We are looking for individuals who want to make a meaningful impact, grow in their careers, and contribute to a team that values both professional success and positive client outcomes.

At Pacific Cascade Legal, attorneys benefit from a supportive infrastructure, strong leadership, and a culture that encourages professional development, teamwork, and high-quality advocacy. We believe that when our employees are supported, they are better equipped to provide outstanding service to our clients.

Pacific Cascade Legal is an Equal Opportunity Employer.

We are committed to creating a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, veteran status, or any other characteristic protected by applicable law. We celebrate diversity and are dedicated to fostering an environment where all employees feel valued, respected, and supported.