Reception & Office Operations Coordinator

The Phoenix Group; Salt Lake City (UT); On-site; USD 32,000 - 52,000; Full time

Job summary

The Phoenix Group Advisors seeks an Office Services Clerk to manage essential administrative tasks in a busy legal office. The role emphasizes confidentiality, organization, and excellent service while supporting mailroom and reception duties.

You will handle documents, maintain supplies, greet visitors, and assist with equipment and workflow improvements, ensuring efficient office operations.

Qualifications

• High school diploma or equivalent; Associate’s or Bachelor's degree in Office Administration, Business, or related field preferred.
• 1-2 years of administrative or mailroom experience, ideally in legal or professional services environments.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
• Strong organizational and time-management skills with attention to detail.
• Ability to multitask and work under pressure; excellent verbal and written communication.

Responsibilities

• Receive and sort all incoming mail, packages, and deliveries.
• Maintain and order office supplies, equipment, and stationery.
• Greet and assist visitors and clients at the reception desk with professional service.
• Assist with photocopying, scanning, and document preparation with accuracy and confidentiality.
• Manage conference room setups and assist with small event logistics.

Job description

The Phoenix Group Advisors seeks an Office Services Clerk to manage essential administrative tasks in a busy legal office. The role emphasizes confidentiality, organization, and excellent service while supporting mailroom and reception duties.

You will handle documents, maintain supplies, greet visitors, and assist with equipment and workflow improvements, ensuring efficient office operations.