Administrative Assistant

Schneider Electric; Buffalo (NY); On-site; USD 71,635,000 - 83,097,000; Full time

Benefits offered by this job

Competitive compensation

Growth opportunities

Inclusive environment

Access to technology

Job summary

Schneider Electric seeks an Administrative Assistant to be the first point of contact at the Buffalo headquarters. You will greet visitors, manage calls and mail, and keep conference rooms ready. The role includes scheduling, data entry, onboarding support, and coordinating room bookings.

Travel between Lancaster and Cheektowaga may be required. A high school diploma is expected, with an associate degree preferred, and Microsoft Office proficiency is essential for daily tasks.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Previous receptionist/administrative experience a plus.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite required.
• Strong organization and discretion when handling sensitive information.

Responsibilities

• Greet and assist visitors, clients, and employees with professionalism and courtesy.
• Answer and direct incoming phone calls using a multi-line phone system.
• Manage incoming and outgoing mail and deliveries.
• Maintain reception area and conference rooms for cleanliness and readiness.
• Schedule meetings and coordinate room bookings.
• Assist with data entry, filing, and document preparation.
• Support HR and Operations onboarding and office logistics.
• Monitor office supplies and place orders as needed.
• Coordinate catering and meal arrangements for internal events and visits.

Skills

Receptionist experience

Customer service

Microsoft Office

Verbal and written communication

Organizational skills

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office Suite

Multi-line phone system

Job description

We are seeking an Administrative Assistantto be the first point of contact for visitors and callers at our Buffalo headquarters. This role is essential in creating a welcoming environment and ensuring smooth day-to-day office operations.

This role will require travel between Lancaster and Cheektowaga locations.

What will you do?

• Greet and assist visitors, clients, and employees with professionalism and courtesy.
• Answer and direct incoming phone calls using a multi-line phone system.
• Manage incoming and outgoing mail and deliveries.
• Maintain the reception area and conference rooms to ensure cleanliness and readiness.
• Schedule meetings and coordinate room bookings.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Support HR and Operations teams with onboarding and office logistics.
• Monitor office supplies and place orders as needed.
• Coordinate catering and meal arrangements for internal events, meetings, and customer visits, ensuring dietary preferences and schedules are accommodated.

What's in it for you?

• Competitive compensation and benefits package.
• Opportunities for growth within a global organization.
• Inclusive and collaborative work environment.
• Access to cutting-edge technology and innovation.

Who will you report to?

• Office Manager

What qualifications will make you successful for this role?

• High school diploma or equivalent; associate degree or higher preferred.
• Previous experience in a receptionist or administrative role is a plus.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with discretion.
• Friendly, approachable demeanor and a customer-service mindset.

At Schneider Electric, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this U.S. based position, the expected pay range is USD $25 - $29 per hour. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

Grow Your Skills and Career. We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.

Team Up in the Workplace. We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.

Support Your Community. We make a difference through volunteer leave, programs with the Schneider Electric Foundation, youth education initiatives, and military leave benefits.

If you believe this job posting is not compliant with applicable state pay transparency laws in the U.S., please notify the Company as soon as possible upon discovery by completing this form Job Posting Compliance Form.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

€40 billion global revenue
+9% organic growth
150 000+ employees in 100+ countries

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.