Reception & Billing Administrative Assistant

Encore; Seattle (WA); On-site; USD 33,000 - 37,000; Full time

Job summary

Encore in Seattle is seeking an Administrative Assistant to support operations, billing, and procurement. You will enter data, generate billing reports, handle inbound calls, and process orders and payments for exhibit customers.

Ideal applicants have a High School Diploma, strong Microsoft Office skills, and a proactive, clear-communication approach. Hospitality experience and 1+ year in admin support are preferred, with on-site hotel/venue environment exposure.

Qualifications

• High School Diploma or GED required.
• Proficient with Microsoft Office and web-based applications.
• Professional proactive demeanor.
• Excellent written and verbal communication skills.
• Hospitality experience preferred.
• At least 1 year in an administrative support role.

Responsibilities

• Billing: check orders for accuracy and prepare daily billing reports.
• Purchase Orders: process invoices into procurement system and track POs.
• Data Entry: enter customer and equipment data into CRM and billing systems.
• Customer Support: act as main receptionist for inquiries and process orders/payments.

Skills

Communication skills

Proactive demeanor

Hospitality experience

Administrative experience

Customer service mindset

Education

High School Diploma/GED

Tools

Microsoft Office

Web-based applications

Job description

Encore in Seattle is seeking an Administrative Assistant to support operations, billing, and procurement. You will enter data, generate billing reports, handle inbound calls, and process orders and payments for exhibit customers.

Ideal applicants have a High School Diploma, strong Microsoft Office skills, and a proactive, clear-communication approach. Hospitality experience and 1+ year in admin support are preferred, with on-site hotel/venue environment exposure.