Reception & Administrative Support Specialist

Harboroaks; North Port (FL); On-site; USD 27,000 - 36,000; Full time

Job summary

Harboroaks is seeking a reliable front desk receptionist to perform general clerical duties and greeting visitors in a busy Florida facility. You will handle mail, phone calls, and basic administrative tasks, ensuring smooth daily operations.

The role emphasizes customer service, accuracy in filing, handling inquiries, and supporting security procedures such as visitor logging and badge issuance as required. High school diploma or equivalent required.

Qualifications

• High School diploma or equivalent required.
• Experience in front office reception and general administrative duties preferred.
• Ability to greet visitors and manage entry procedures.

Responsibilities

• Responsible for handling front office reception and general administrative duties.
• Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.
• Notify facility personnel of visitor’s arrival.
• Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.
• Keep track of inventory and work with supply vendors to ensure a well-stocked office.
• Answer and transfer telephone calls or take messages.
• Handle facility inquiries and provide general information.
• Sort and deliver incoming mail and send outgoing mail.
• Copy, file and update paper and electronic documents.

Skills

Front desk reception

Administrative support

Telephone handling

Visitor management

Education

High School diploma or equivalent

Job description

Harboroaks is seeking a reliable front desk receptionist to perform general clerical duties and greeting visitors in a busy Florida facility. You will handle mail, phone calls, and basic administrative tasks, ensuring smooth daily operations.

The role emphasizes customer service, accuracy in filing, handling inquiries, and supporting security procedures such as visitor logging and badge issuance as required. High school diploma or equivalent required.